The University of Texas at Austin · 3 hours ago
Assistant Registrar
Austin, TX
Full-time
Onsite
Mid, Senior Level
3+ years expThe University of Texas at Austin is seeking an Assistant Registrar to manage core functions of the Registrar’s Office, ensuring operational efficiency and compliance with policies. The role involves supervising staff, supporting academic operations, and contributing to the continuous improvement of administrative processes.
Corporate TrainingEducationHigher EducationUniversities
Responsibilities
Oversee and manage the day-to-day operations in multiple assigned core functions within the Office of the Registrar
Be the subject matter expert in assigned area of responsibility
Supervise and support staff, providing guidance, training, and performance feedback
Plan depth and knowledge within the section sufficient to provide coverage in times of vacation, illness, and turnover
In concert with the Associate Registrar, responsible for the hiring and oversight of staff in assigned area, including hiring, training, evaluation, coaching, and professional development
Evaluate current processes, develop plans, and implement to improve the service to students, faculty, and staff
Ensure compliance with institutional policies and external regulations related to student records and academic administration
Maintain accurate documentation and contribute to the development of procedures and policies
Utilize reporting tools to manage data and support decision-making
Identify and mitigate operational risks through effective planning, business process mapping, and documentation
Foster a culture of accountability, innovation, and continuous improvement
Collaborate with campus departments to support academic and administrative initiatives
Respond to inquiries and resolve issues with professionalism and efficiency
Collaborate with campus partners to ensure alignment of Registrar functions with institutional priorities
Communicate effectively with students, faculty, and staff to support institutional policies and procedures
Assist Associate Registrar in overall management of assigned areas including goal setting, policy making, action planning, compliance, and operating principles and practices
Actively contribute to the Office of the Registrar efforts to promote productivity, collaboration, and coordination within and between all sections of office
Contribute to and lead the development and implementation of innovative solutions that enhance service delivery and student success
Evaluate the effectiveness of specific functional operations, recommend and lead organizational and procedural changes, and provide documentation and training to the campus community
Support, promote, and enforce office operating practices and standards including the project management plan, staff development program, and staff recognition program
Ensure operations comply with federal, state, and institutional legislation
Qualification
Required
Bachelor's degree
A minimum of three years of progressively responsible experience in higher education, student services, academic advising, academic administration, or a related field
Demonstrated competency in administering services and operations in a university environment, including demonstrated skill in problem solving and change management
Demonstrated supervisory experience and ability to lead teams effectively and experience hiring, developing, supervising, and evaluating staff
Commitment to providing high-quality customer service, ability to work in a collaborative results-oriented environment, consistently exercise initiative, tact, diplomacy, and professionalism, evaluate and resolve problems, establish, motivate, and support effective teams to meet objectives, manage conflict, work collaboratively within office and with other university departments, and committed to service, accuracy and integrity
Excellent organizational, planning, and problem-solving skills
Commitment to ethical standards and customer service excellence
Proficiency in using technology to manage records and streamline processes
Preferred
Master's degree
More than five years of progressively responsible experience in an Office of the Registrar
Demonstrated ability to develop and implement regimens that reach goals and ensure compliance with regulatory requirements
Excellent at decision-making and problem-solving, thinking creatively, acting with strategic agility, dealing with ambiguity and managing innovation, and communicating vision and purpose
Have project management experience
Experience implementing new technologies or software packages
Previous experience in a registrar's office as a registrar, an associate or assistant registrar, or equivalent administrative experience
Benefits
Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Company
The University of Texas at Austin
The University of Texas at Austin is one of the largest public universities in the United States.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Republic Capital Group
2022-09-14Series Unknown
Leadership Team
Will Whiting
Chief Development Officer
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