Riley Safer Holmes & Cancila LLP · 15 hours ago
Legal Administrative Assistant
Chicago, IL
Full-time
Onsite
New Grad, Entry Level
$60K/yr - $70K/yrRiley Safer Holmes & Cancila LLP is a diverse and technologically sophisticated law firm with a national litigation and transactional practice. They are seeking a legal administrative assistant responsible for performing various administrative tasks, delivering high-quality services to clients, and managing multiple projects effectively.
ConsultingLegalProfessional Services
Responsibilities
Draft shell pleadings, discovery responses, engagement letters, and correspondence. In addition, editing, proofreading, and formatting documents to conform to firm and legal styles
Prepare correspondence, memoranda, and legal documents, such as summonses, complaints, motions, subpoenas from various sources of origination (handwritten, typed copy, electronic copy, tape transcription, etc.). Finalize legal briefs including ensuring styles are consistent throughout and preparing Table of Contents and Table of Authority. Redlining Documents
Communicate with clients, courts, and vendors
Collaborate with billing department in all aspects of the billing cycle, including but not limited to the review of client billing for accuracy, edits to content/grammar; resolution of billing problems; and efficient changes to the process
Prepare attorney expense reimbursements and process client-related vendor invoices for payment
Create hearing, deposition, and trial binders
Sort, open, prioritize and route incoming mail. Prepare outgoing mail including U.S.P.S., U.P.S. and Federal Express. Coordinate messenger pick-ups and deliveries when necessary
Coordinate attorneys’ firm and client-related meeting set-ups, including but not limited to conference calls, zoom meetings and in-person meetings
Maintain calendar and contacts for attorneys which include meetings, calls, deadlines, etc
Maintain physical files and electronic filing system via NetDocs
Perform document conversions, i.e., PDF to Word, etc
Input attorney time into the time entry program
Handle telephone calls from internal and external sources including taking accurate messages and appropriately routing calls
Coordinate prints, scans, and duplicating projects with Document Production department
Coordinate travel arrangements (air, hotel, rail, car rental and car services)
Flexible and willing to work hours needed to fulfill the responsibilities of the position
Qualification
Required
Thorough knowledge of all firm and practice specific administrative and paralegal processes and procedures
Knowledge of information technology systems and research tools
Broad-based understanding of the clients, matters and associated practices
Ability to prioritize, manage and follow through on multiple projects
Effective, courteous and professional communication with clients, court personnel, attorneys, staff, and peers
Experience with supporting a litigation practice, including court rules, and e-filing procedures
Strong ability to format documents in MS Office programs including Word, Excel, and PowerPoint
Proficiency in NetDocuments, Microsoft Excel, Outlook, and PowerPoint
Proficiency in Outlook and database applications and ability to adapt to new software programs
Strong organizational skills and attention to detail
Ability to balance multiple tasks in a fast-paced environment
Ability to manage confidential information with discretion
Excellent written/verbal communication skills
Strong interpersonal skills
Ability to work independently and as part of a team
Ability to prioritize and balance competing demands and meet deadlines
High degree of motivation, with a strong sense of responsibility, accountability, and responsiveness
Bachelor's degree or equivalent work experience
Prolonged periods of sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times
Benefits
Medical
Dental
Vision
Life insurance
Short-term and long-term disability
401k
Company
Riley Safer Holmes & Cancila LLP
Experience. Results. Relationships.
Founded in 2016
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Abigail Peluso
Partner
Alan King
Partner
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