Town of Prescott Valley, Arizona · 10 hours ago
Administrative Specialist II - Town Clerk
Prescott Valley, AZ
Full-time
Onsite
Mid LevelThe Town of Prescott Valley, Arizona is seeking an Administrative Specialist II to assist with public records requests and provide administrative support. The role involves coordinating with various departments, serving as a Notary Public, and ensuring compliance with local laws and regulations.
Government Administration
Responsibilities
Receive, track and assist with completing incoming public records requests
Coordinate with other Town departments to identify, gather and review responsive documents for disclosure
Apply redactions when appropriate
Communicate with requestors on expected timelines, applicable fees and ensure timely fulfillment of records requests
Serve as a commissioned Arizona Notary Public, providing notarial services to internal and external customers
Serves as the first point of contact for assigned Boards and Commissions for the Town
Advertises vacancies, coordinates interviews with potential candidates and elected officials, assists the Deputy Town Clerk with planning and scheduling committee meetings
Ensure compliance with Arizona Open Meeting Law and local rules for posting public notices
Provide general administrative support including scheduling, supply ordering, website updates, and reporting
Prepare and distribute meeting agendas, minutes, and other related documents for legislative bodies as assigned
Process and manage business registration applications by verifying documentation, maintaining accurate records, and coordinating approvals in a timely manner
Qualification
Required
Receive, track and assist with completing incoming public records requests
Coordinate with other Town departments to identify, gather and review responsive documents for disclosure
Apply redactions when appropriate
Communicate with requestors on expected timelines, applicable fees and ensure timely fulfillment of records requests
Serve as a commissioned Arizona Notary Public, providing notarial services to internal and external customers
Serves as the first point of contact for assigned Boards and Commissions for the Town
Advertises vacancies, coordinates interviews with potential candidates and elected officials, assists the Deputy Town Clerk with planning and scheduling committee meetings
Ensure compliance with Arizona Open Meeting Law and local rules for posting public notices
Provide general administrative support including scheduling, supply ordering, website updates, and reporting
Prepare and distribute meeting agendas, minutes, and other related documents for legislative bodies as assigned
Process and manage business registration applications by verifying documentation, maintaining accurate records, and coordinating approvals in a timely manner
Company
Town of Prescott Valley, Arizona
Prescott Valley is a growing community that offers a small town appeal but all the culture and amenities of a larger metropolitan area.
Founded in 1978
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase