KIHOMAC · 9 hours ago
Senior Administrative Support Specialist
Hanscom Air Force Base, MA
Full-time
Onsite
Senior Level, Lead/Staff
12+ years expKIHOMAC is seeking a Senior Administrative Support Specialist to provide comprehensive administrative support to leadership. The role involves monitoring progress on various initiatives, coordinating meetings, preparing documents, and maintaining scheduling for office activities.
AerospaceIndustrialManufacturing
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Ensure the leadership is kept informed of all issues of interest that relate to the mission of the directorate
Monitoring progress toward accomplishment of various taskings and initiatives
Provides support by supplying the information and background for the preparation of program events
Draft documents for leadership approval and signature
Disseminates program policy and specific initiative guidance for members of the organization
Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and setting up of physical and virtual meetings and in support office staff and external participants
Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers
Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution
Prepare correspondence, reports, papers and briefings IAW applicable policies and templates
Maintain appointment calendars and conference room schedules
Answer telephones, forward messages, and provide responses to routine queries
Coordination, consolidation, analysis, distribution and monitoring of action items, suspenses, and responses
Provide inputs and recommendations regarding administrative and office management processes and procedures
Prepare and update program office file management documents
Prepare agendas, reports and briefings for staff meetings
Assist Government with management of organization's workflow
Other duties as assigned
Qualification
Required
Bachelor's Degree in a related field required
12+ years of experience supporting management personnel
10 years of directly related experience with 5 years of experience in a DoD setting required
This role requires 10% travel
Must be a US citizen
Active DoD issued security clearance at level Secret or higher required
Able to occasionally reach with hands and arms
Prolonged periods of computer screen use, while sitting or standing at a desk
Adhere to safety protocols when in work areas requiring use of PPE (e.g. eyewear, gloves, masks, hearing protection, steel toed shoes, etc.)
Able to safely lift and carry up to 20 pounds at a time
Preferred
Master's Degree preferred
Experience supporting management personnel within the DoD preferred
Benefits
Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Short Term & Long Term Disability
Training & Development
Wellness Resources
Company
KIHOMAC
KIHOMAC is an aerospace and defense technology company.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
Deloitte
2025-10-31Corporate Round
Leadership Team
Adam Grimm
Chief Information Officer
Curtis Brad Goodwin
Chief Growth Officer
Recent News
Washington Technology
2025-11-08
Morningstar.com
2025-11-01
2024-04-25
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