The University of Texas at Austin · 19 hours ago
Administrative Manager, Texas Materials Institute, Cockrell School of Engineering
UT MAIN CAMPUS
Full-time
Onsite
Senior Level
$75K/yr - $75K/yr
5+ years expThe University of Texas at Austin is a top-10 engineering school and is seeking an Administrative Manager for the Texas Materials Institute. The role involves managing support services, overseeing administrative and technical services, and coordinating various projects and human resources activities.
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Responsibilities
Serve as financial contact and conduct unit accounting duties, including budget monitoring and forecasting, reallocation, financial reporting, front-end expense approval, invoice review, contracts, purchases, and overall expense management. Provide post-award management support including costing allocations, effort reports, budget transfers, progress reports, no cost extensions, contractual amendments, subaward invoice payments, expense management, and grant close-outs
Manage all aspects of travel, entertainment reimbursements, procurement, departmental inventory reporting, and contracts administration through supervision of documentation of two administrative staff; Reviews and approves all documents generated in DEFINE, Point Plus, FRMS, WORQS, and other UT electronic systems. Electronic Office Manager (EOM) in the university's mainframe accounting system and serve as unit contact and expert on that system. Troubleshoots issues related to unit accounts
Serve as the primary coordinator of human resource for the unit, managing employee timesheets, personnel files, assignments, coordinating annual performance evaluations, and coordinating title and compensation adjustments as needed. Process Workday appointment and tuition reduction benefits for students on accounts through the Institute each semester
Assists with proposal preparation and submittal in UTRMS, working closely with the Director, faculty, and the Office of Sponsored Projects
Fosters the public image of the Materials Science and Engineering Program and the Institute by ensuring work products such as reports, correspondence, newsletters, etc. are of high quality and support the overall mission of the organization
Prepares the Institute’s annual report, ensuring information is accurate, professionally prepared, and ready for delivery in a timely manner. Tracks unit activities and provides updates to the Director on a periodic basis
Coordinates administrative elements of the management of the Institute’s service center facilities, including billing and reviewing and updating the facilities’ charge structure with the Budget Office. Assist with Service Center Agreements for Texas Materials Institute facilities billing
Coordinates events and meetings for the Institute
Perform other duties, sometimes complex in nature, as assigned
Qualification
Required
Bachelor's degree and at least five years of administrative work experience
Excellent verbal and written communication skills
Proficiency with Microsoft Office programs
Excellent verbal, written, and interpersonal communication skills
Demonstrated outstanding organizational, attentiveness to detail, and time-management skills
Demonstrated ability to work as a team member and capable of working independently
Preferred
More than five years of administrative work experience
Experience with DEFINE
HR Workday experience
Knowledge and experience working in an academic environment, and familiarity with engineering programs
Exhibits consistent punctuality and professionalism
Familiarity with research administration
Benefits
Teacher Retirement System of Texas (TRS)
Company
The University of Texas at Austin
The University of Texas at Austin is one of the largest public universities in the United States.
10001+ employees
H1B Sponsorship
The University of Texas at Austin has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (282)
2024 (210)
2023 (175)
2022 (186)
2021 (187)
2020 (190)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Republic Capital Group
2022-09-14Series Unknown
Leadership Team
Will Whiting
Chief Development Officer
Recent News
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