GGP · 22 hours ago
Tenant Coordinator
Chicago, IL
Full-time
Onsite
Mid Level
3+ years expGGP is a company that manages shopping centers, and they are seeking a Tenant Coordinator to oversee tenant build-outs from design to construction. The role involves collaborating with various internal teams and ensuring that tenants meet their opening timelines while adhering to company standards.
Real Estate
Responsibilities
Establish and build a strong working relationship with Tenant’s Design and Construction contacts for all assigned deals
Take ownership of and be the primary internal point of contact for the Tenant build-out process from initial deal prospect through to opening and beyond
Support the tenant and their consultants in understanding process regarding space conditions, permitting, tenant plan submittals/approvals, construction, turnover timing, and overall project date tracking
Manage and track the overall tenant design/construction progress & schedule, focusing on our progress to budget and early store openings
Accurately report and maintain our electronic tracking system as updates occur for all assigned deals & properties such that current Tenant project status is readily accessible company-wide
Provide all upfront design/construction details to support Leasing’s deals with respect to date timing, previous tenant drawing, LODs, space conditions, etc
Partner with your tenant coordination construction counterpart on all projects requiring Landlord work
Review LODs, lease plans, and lease drawing exhibits for accuracy and provide direction on updates as necessary
Electronically review and approve tenant plan submissions and documents for compliance with company criteria, focusing on the design/material standards of tenant stores
Develop and implement new policies & procedures
Process projects per our department guidelines to comply with audit policies
Work with center management, business development, legal, leasing and your tenant coordination construction counterpart to ensure the previous tenant has vacated in a timely fashion & Landlord work is complete to aid in the on time or early turnover of the lease premises to the new tenant
Review concept and signage documents for in-line license agreement tenants to compliment the center's design aesthetic
Participate in the regional leasing/legal/tenant coordination conference call to ensure tenant issues are clearly communicated
Maintain communication with key internal groups such as leasing, legal, the property team, and development counterparts on all aspects of the deal and especially ensuring tenant issues are resolved and tenant build-outs are built according to company approval
Review lease and lease exhibits for alignment of final dates, timing, plan submission, drawing exhibits, and tenant scope of work/expectation in conjunction with law/leasing teams
Generate, update and maintain comprehensive center criteria manuals
Establish & maintain working relationships with the local authority having jurisdiction at the property
Visit properties as business dictates or as requested by supervisor (minimum of once every eighteen months)
Review and approve the release of Tenant Allowance based on Tenant lease required scope of work and adherence to the tenant build-out commitment and payments process
Provide tenant coordination leadership for major projects as determined by your supervisor
Perform other duties as assigned
Qualification
Required
High School Diploma or GED required
Bachelor's Degree or equivalent work experience required
3-5 years minimum of retail design and/or retail project management experience
Ability to understand construction documents and to analyze & provide insights on design, materials, specifications
Excellent analytical and problem-solving skills
Effective organizational and time management skills
Ability to deal with multiple tasks effectively and establish priorities
Self-motivated, proactive and results oriented
Strong interpersonal, written and oral communication skills
Ability to negotiate and communicate to all levels inside and outside the organization
Proficient in Microsoft Word, Excel, Outlook, PowerPoint, Teams
Proficiency in Adobe Acrobat DC and/or Bluebeam
Preferred
Bachelor's Degree in Architecture, Interior Design, Engineering, or Construction Management preferred
Knowledge of Salesforce preferred
Knowledge of National Building Codes, building materials and engineering systems (such as MEP and life safety) preferred
Strong leadership potential preferred
Company
GGP
GGP is an S&P 500 company focused exclusively on owning, managing, leasing and redeveloping high-quality retail properties.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2018-08-28Acquired
Recent News
2026-01-08
2025-05-17
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