AeroFlow Technologies LLC · 4 hours ago
Administrative Support Specialist
Flagstaff, AZ
Full-time
Onsite
Entry Level
2+ years expAeroFlow Technologies LLC specializes in creating complex tube and duct assemblies for high-performance applications. The Administrative Support Specialist plays a critical role in managing clerical and organizational tasks that support production teams and enhance overall productivity in the manufacturing facility.
Aerospace
Responsibilities
Manage inbound calls, route inquiries, and maintain a professional front-desk presence
Greet visitors, coordinate meeting room logistics, and handle mail sorting/distribution
Prepare, review, and file shipping documents, including bills of lading, packing lists, and export forms
Enter shipping data into ERP system and track logistics metrics for weekly reports
Maintain office supply inventory, negotiate with vendors, and submit purchase requisitions
Assist in onboarding: collect new-hire paperwork, set up benefits enrollment, and schedule orientation sessions
Route invoices, expense reports, and purchase orders to Cookeville accounting; follow up on approvals and discrepancies
Coordinate with IT for hardware provisions, software installations, user account setups, and front-line troubleshooting
Implement and maintain standard operating procedures for administrative tasks
Plan and execute on-site events, training sessions, and safety meetings, liaising with HR and facilities teams
Qualification
Required
High school diploma or equivalent
2+ years of administrative or office coordination experience, preferably in manufacturing, logistics, or distribution
Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning ERP systems
Excellent organizational skills, attention to detail, and ability to prioritize competing tasks
Strong written and verbal communication skills, with a customer-focused mindset
Proven ability to work independently and as part of a cross-functional team
Preferred
Associate's degree in Business Administration, Office Management, or related field
Experience with shipping software (e.g., UPS WorldShip, FedEx Ship Manager)
Familiarity with HRIS and basic accounting processes
Exposure to lean manufacturing or Six Sigma methodologies
Basic understanding of IT hardware/software lifecycles and ticketing systems
Benefits
Medical, dental, and vision insurance
Paid vacation
Paid personal time
Various opportunities to give back to your local community
Opportunities for learning and professional development
Company
AeroFlow Technologies LLC
From the far reaches of space to the vehicles on the road, AeroFlow Technologies is there.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase