Brigham Young University · 6 hours ago
Office Manager-Wheatley Institute
Provo, UT
Full-time
Onsite
Mid, Senior Level
$22.50/hr - $29.25/hr
2+ years expBrigham Young University (BYU) is a prominent higher education institution affiliated with The Church of Jesus Christ of Latter-day Saints. The Wheatley Institute is seeking an experienced office manager to provide strong organizational, financial, and administrative support while ensuring efficient office operations and managing staff.
Higher Education
Responsibilities
Sustain workflow by maintaining and refining standard operating procedures
Oversee and achieve organizational goals while upholding best practices
Coordinate internal and external resources and cultivate relationships with on and off campus personnel
Ensure peak operations for the organization and implement preventive measures for potential issues
Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, completing financial processes, managing record-keeping, and overseeing supplies and equipment
Oversee day-to-day office activities and serve as main point of contact in reception area
Respond to requests and questions about office operations
Understand and comply with relevant University policies and procedures, including those regarding risk management, financial transactions, time and space scheduling, speaker approval
Ensure timely and correct financial procedures
Make department related payments while maintaining financial records and receipts
Set up and maintain proper purchasing, reporting, budgeting, and payment processes
Demonstrate flexibility as a utility worker by taking on other duties as assigned
Provide direct administrative support as needed for directorate and full-time employees by scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
Build and/or maintain a comprehensive list or database of important contacts including former and current guests, and stakeholders
Demonstrate flexibility as a utility worker by taking on other duties as assigned
Manage, schedule, and train office student and support staff
Ensure optimal use of office equipment, supplies, and inventories
Work with office staff and BYU Travel Department to schedule travel for Directorate and full-time employees
Work with event planner, office staff, and BYU Travel Department to schedule and book the travel of guests and speakers of the department
Work with event planner to coordinate schedules and itineraries with guests, speakers, presenters, and others
Qualification
Required
Bachelor's degree and 2+ years of office supervisory experience or equivalent education and experience
Complete alignment with the mission of both BYU and Wheatley Institute
Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
Proficiency with office applications and aptitude for learning new software and systems
Ability to maintain confidentiality
Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend
Preferred
Master's degree or equivalent experience of 3-5 years of office supervisory experience
Advanced computer skills and experience with financial programs
Experience with maintaining customer database
Benefits
401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
Employee assistance program, available to the employee and all members of their household
May be eligible for tuition benefits after two years
Access to the library
Free on-campus parking
Free UTA passes for employees, spouses, and qualified dependents
Discounts at the BYU Store and for many events at BYU
Company
Brigham Young University
Brigham Young University is a private research university that seeks to develop students of intellect and character to continue learning.
1001-5000 employees
H1B Sponsorship
Brigham Young University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (25)
2024 (17)
2023 (19)
2022 (21)
2021 (17)
2020 (20)
Funding
Current Stage
Late StageLeadership Team
Steve Hafen
Administration Vice President and CFO
Casey Baugh
Member, Cougar Club, Entrepreneur Founders Program
Recent News
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2022-09-14
2022-08-23
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