Pacific Heights Pediatrics · 15 hours ago
Practice Manager/Executive Assistant
San Francisco, CA
Full-time
Hybrid
Mid Level
3+ years expPacific Heights Pediatrics is a thriving physician-led concierge pediatric practice located in the Presidio in San Francisco. They are seeking an experienced Practice Manager / Executive Assistant to work closely with the founding pediatrician and help run a small, high-touch practice, ensuring smooth operations and exceptional clinical care.
Hospital & Health Care
Responsibilities
Serve as the primary administrative partner to the physician
Manage scheduling, patient communications, and onboarding workflows
Coordinate records, referrals, and outside specialists
Oversee day-to-day operations and vendor relationships
Maintain HIPAA-compliant systems and workflows
Support billing processes for a membership-based practice (no insurance billing)
Anticipate needs, solve problems proactively, and keep details organized
Qualification
Required
3+ years experience as a practice manager, executive assistant, or senior administrative role (healthcare experience strongly preferred)
Exceptionally organized, reliable, and detail-oriented
Professional, calm, and discreet with excellent communication skills
Comfortable working independently and making judgment calls
Comfortable with HIPAA privacy guidelines
Tech-savvy (EHRs, scheduling systems, Google Workspace, secure messaging)
Enjoys supporting high-achieving professionals and growing something meaningful
Benefits
Competitive compensation, commensurate with experience
Flexible schedule with a mix of remote and in-person work
A respectful, collaborative, physician-led environment
The opportunity to help shape a new practice from the beginning
Company
Pacific Heights Pediatrics
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase