Trivium Group · 3 weeks ago
Executive Assistant / Project manager
San Jose, CA
Full-time
Hybrid
Mid Level
$5,000/mo - $6,000/mo
3+ years expTrivium Group is a fast-paced sports betting and marketing company seeking a driven Executive & Personal Assistant to support the Founder and CEO. The role involves managing daily business operations, personal assistance, and ensuring effective communication while adapting to a dynamic work environment.
AdvertisingBrand Marketing
Responsibilities
Assist the CEO with day-to-day business operations, managing both personal and professional priorities
Handle general SOPs, follow-ups, and team coordination with operators and team members (Slack, Discord)
Manage communications and ensure timely responses across multiple platforms
Support with recruitment logistics, onboarding, and vendor coordination as needed
Assist with research, market checks, and competitive analysis within the sports betting space
Maintain oversight of small operational tasks — payroll coordination, expense tracking, and other administrative needs
Manage the CEO's calendar, appointments, and travel logistics (flights, hotels, restaurants, events)
Handle personal errands and bookings (shopping, reservations, car service, gift coordination, etc.)
Oversee household operations, vendor scheduling, and home maintenance management
Occasionally assist with pet-related tasks (dog walking, coordination of pet services)
Maintain confidentiality and handle sensitive information with discretion
Operate with a 24/7 availability mindset — responsiveness after hours and on weekends is expected
Adapt to game-based work cycles (NBA/NFL schedules), including late nights during major events
Support CEO and team with post-game operational and marketing tasks as needed
Qualification
Required
3+ years of experience as an Executive Assistant, Operations Coordinator, or Project Manager (preferably in a startup or fast-paced environment)
Strong understanding of sports culture (NBA, NFL, general sports betting environment)
Excellent written and verbal communication skills
Must be local to the Santa Clara/San Jose area and able to commute on-site 2-3 times per week
Must be comfortable working flexible hours, including evenings and weekends
Fast, reliable, and proactive — you get things done before being asked twice
Solution-oriented — you focus on fixing issues, not just identifying them
Tech-savvy — comfortable using Slack, Discord, Google Suite, and other digital tools
Emotionally intelligent and unflappable under pressure
Thick-skinned — comfortable with direct, no-nonsense communication
Detail-oriented and highly organized, but also adaptable to change
Independent thinker who can make confident decisions after learning the CEO's preferences
Preferred
Experience in operations, marketing coordination, or team management is highly desirable
Benefits
Optional Quarterly Bonus Based on Performance
Company
Trivium Group
Trivium Group is an advertising agency that manages sponsored products, brands, and displays.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Sam Lee
Vice President
Mina Elias
Founder of Trivium Group
Company data provided by crunchbase