CBRE · 1 day ago
Meeting & Events Planner - San Francisco, CA
San Francisco, CA
Full-time
Onsite
Mid Level
$80K/yr - $90K/yr
3+ years expCBRE is the world's largest commercial real estate organization, and they are seeking a Meeting & Events Planner to lead the successful execution of events. This role involves managing the entire planning process, communicating with clients and stakeholders, and ensuring that events exceed expectations while adhering to guidelines and best practices.
CommercialFinancial ServicesProperty DevelopmentReal Estate
No H1B
Responsibilities
Serve as primary point of contact for high profile and/or large engagements. Accountable to develop and communicate end-to-end complex event plans to ensure flawless execution of meetings and events. Exercises sound judgement to ensure that events are delivered to exceed client expectations, while maintaining adherence to guidelines and processes and leveraging meeting industry best practices and experience
Manages complex master meeting and events calendar for medium to large sized event space. Communicates events schedules with all required partners and service providers. Responsible for all communications, planning meetings with event staff, and proactively planning logistics across the master calendar
Responsible for pre-event planning, greeting event hosts upon arrival, introducing service delivery teams to client, answering questions, ensure understanding of details of event between host and service delivery team and post event reporting and reconciliation
This includes but is not limited to: sourcing/selecting/recommending vendors for catering, decor, entertainment, giveaways, etc., supporting event communication and marketing plan, problem-solving issues that arise, welcoming guests, directing event set-up, communicating with staff, organizing vendors, supporting attendee/speaker requests, and managing tear-down
Manages each event as a project from planning through execution. Responsible for ensuring parties involved in supporting the event are asked for input at the right time in the event plan and receive all relevant communication. This includes creating and managing detailed event planning timelines, ensuring deadlines are met on time and with high quality, creatively troubleshoot issues, ensure effective handoff to service delivery team, monitoring the progress and schedule of events and tasks, communicating with stakeholders, management, and other relevant parties
Responsible for building and maintaining work relationships with internal and external clients in a timely and professional manner. Participates and/or leads planning calls, representing the site, and ensuring all event aspects are in accordance with building safety and security regulations
Coordinates with internal partners as well as with outside vendors and event professionals to manage to client expectations on time and with high quality. Creates and distributes banquet event orders to vendors and internal and external stakeholders defining event specifics including a timeline and floorplans for set-up, event flow, and event strike details
Key contact for the event in ensuring seamless event delivery by the Meeting & Events operations team. Check in with the team and client on the day of the event to ensure thorough communication; responsible for on-site logistics including managing vendors ensuring a certificate of insurance is on file, load in and set up is on time and in adherence to building/site policies and is a point of escalation should an issue arise
Captures post-event reporting and reconciliation and suggests recommendations for continuous improvement and cost / process efficiencies
Supports and provides informal guidance to junior members of the team
May support with budget creation for events and accountable for budget adherence and related activities such as requesting and reviewing invoices in a timely manner
Performs other duties as assigned
Qualification
Required
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future
High School Diploma or GED and a minimum of 3 years of relevant experience and/or training
Comfortable meeting and engaging with new people
Warm and engaging demeanor. Ability to assess circumstances, empathize and offer help
Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative skills
Intermediate skills with Microsoft Office Suite products such as Word, Excel, PowerPoint, Visio, SharePoint, OneNote, Outlook, etc
Ability to work in multiple software platforms and learn and retain technical software applications quickly
Good organizational skills. Work well under pressure and demonstrate a proactive approach to routine and non-routine occurrences
Ability to work flexible work schedules based on business need
Preferred
Experience in corporate or conference center management preferred
Benefits
401(K)
Dental insurance
Health insurance
Life insurance
Vision insurance
Company
CBRE
Operating across every dimension of commercial real estate, CBRE sees more so you can do more.
10001+ employees
Funding
Current Stage
Public CompanyTotal Funding
$3.8BKey Investors
Athene Capital
2025-11-05Post Ipo Debt· $750M
2025-04-29Post Ipo Debt· $1.1B
2024-02-20Post Ipo Debt· $500M
Leadership Team
Adam Gallistel
Co-CEO and CIO
Andrew Glanzman
Chief Executive Officer of CBRE’s Real Estate Investments
Recent News
The Real Deal
2026-01-07
Business Standard India
2025-12-05
Company data provided by crunchbase