Vancouver Coastal Health · 1 hour ago
Analyst/Administrative Assistant, Clinical Support Services
Admin 601 W. Broadway
Full-time
Onsite
Mid Level
3+ years expVancouver Coastal Health is looking for an Analyst/Administrative Assistant to join the Clinical Support Services Administration Team. The role involves providing analytical and administrative support to senior leadership, maintaining appointment calendars, and coordinating information flow within the organization.
Clinical TrialsHealth CareNursing and Residential CareTherapeutics
Responsibilities
Provide analytical support to the designated leadership for purposes such as data analysis, statistical reporting, benchmarking activities, developing and generating queries, preparing and compiling reports and technical documents utilizing various software and tools
Provide confidential administrative and secretarial assistance and research support to the Executive Director or Director, as well as the designated senior leadership teams
Maintain the leadership appointment calendars, coordinate meetings, process and prioritize the flow of information through the department, screens, triages and acts upon requests and inquiries, including confidential, labour relations and other sensitive information
Work independently and interface with other Executive Directors, Directors, Managers, and staff at all levels of the organization
Effectively partner with other VCH departments such as the Data and Analytics team and liaise on behalf of the department with external agencies to coordinate the flow of information, keeping the senior leaders apprised of relevant issues and activities
Qualification
Required
Diploma in a related program plus three to four (3-4) years' recent, related experience in a complex health care environment with progressively more responsible secretarial and administrative positions supporting senior level management, experience in information analysis and benchmarking, or an equivalent combination of education, training and experience
Advanced computer skills in spreadsheet, database, graphics and word processing programs is required, e.g. Microsoft Excel, Access, PowerPoint, Word, and Visio
Employs expertise in the use of computer software and applications to create a variety of analytical reports, documents, and presentations, and to maintain databases
Applies acquired skills and knowledge to efficiently and independently resolve administrative issues/ problems
Effectively utilizes both verbal and written communication skills when providing advice or information or seeking/acquiring information
Develops and maintains strong relationships with key internal and external partners to promote and enhance services provided with sensitivity to diversity and indigenous lens
Practices the recognition, inclusion and support of all types and aspects of diversity at all stages of engagement, with an understanding of the issues faced by people from equity-deserving groups
Optimizes departmental effectiveness and contributes to organizational success by applying excellent time management skills to prioritize and complete assignments and schedule activities
Practices diligence and care when maintaining, monitoring, calculating and summarizing data, records and budget information
Physical ability to perform the duties of the position
Benefits
Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
Grow your career with employer-paid training and leadership development opportunities
Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
Award-winning recognition programs to honour staff, medical staff and volunteers
Access to exclusive discount offers and deals for VCH staff
Company
Vancouver Coastal Health
Vancouver Coastal Health serves medical care, public health, and research.
10001+ employees
Funding
Current Stage
Late StageRecent News
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