Charleston Water System · 8 hours ago
Administrative Assistant - HWTP 26-030
Charleston, SC
Full-time
Onsite
Entry Level
2+ years expCharleston Water System is seeking an Administrative Assistant for their Hanahan Water Treatment Plant. The role involves performing various administrative functions, including processing invoices, scheduling meetings, and maintaining departmental records.
Government
Responsibilities
Performs detailed office administrative responsibilities of a confidential nature, to include: invoices, requisitions/purchase orders, and variances
Serves as department Purchasing Card liaison
Responsible for scheduling and attending meetings, recording minutes, accurately transcribing them, and uploading the finalized documents to the appropriate folders in SharePoint
Assists with maintaining the department’s SharePoint site
Supports and assists in daily administrative duties
Composes and/or types correspondence, administration reports and forms
Operates office equipment, personal computer and related software in a network environment
Schedules maintenance visits for office equipment as required
Uploads the monthly operating reports to the SharePoint sites and Admin files
Receives inquiries from the public by letter and phone and furnishes information or directs inquiries to the proper source
Prepare business travel plans for staff to include reservations, travel forms, and expense reports
Maintain departmental training records and information on PC using the network database
Maintains department’s office supplies, including ordering, organizing, and taking inventory
Greet visitors and direct them to the appropriate person
Organize and file correspondence and other records
Regular attendance is required
Job performance must conform to all CWS policies and procedures
Specific knowledge of CWS Environmental Management System Policy and Procedures
Assists in scheduling meetings, scheduling travel schedule and reservations
Make copies of necessary correspondence or other printed matter
Sets up and updates data spreadsheets
Routes incoming mail
May represent superior on committee and in-house meetings
Maintains bulletin board
May be required to participate in Intra/Inter Departmental Cross Training
Performs other related duties as assigned
Qualification
Required
Associate Degree in Business Administration or related curriculum and two (2) years of progressive experience in administrative duties OR a combination of education and/or experience to total five (5) years
Knowledge of business practices and procedures is required
Excellent English grammar, spelling and math skills required
Proficiency in Microsoft Office Software
Ability to understand and execute complex written and oral instructions
Must have excellent interpersonal, organizational and communication skills
Be familiar with engineering terminology
Basic knowledge of accounting techniques
Proficient in writing minutes and reports
Prior work record indicating dependability and conscientiousness
Sedentary work exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly moves and transports objects
Must be able to remain in a stationary position 50% of the time
Visually observe and comprehend computer/terminal screens, reports and correspondence for data input and filing
Constantly operates a computer and other office productivity machinery such as but not limited to a telephone, calculator, fax, copier, calculator, scanner and/or microfilm reader / printer
Occasionally move about inside the office to access file cabinets, office machinery, etc
Frequently positions self to maintain the filing systems and accessing bulletin boards
Must be able to communicate to exchange accurate information in writing, verbally and with a 2-way radio, to include comprehension of complex oral and written instructions
Ability to receive detailed information through written and oral communications
Preferred
High school or GED preferred
Project-oriented experience is desirable
Experience with SharePoint and databases preferred
Certification in the International Association of Administrative Professionals (IAAP), desirable
Certification as a Public Notary in the state of South Carolina preferred
Company
Charleston Water System
Charleston Water System is a public water and wastewater utility serving the Greater Charleston area.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Wesley Ropp
Chief Financial Officer
Baker Mordecai, P.E.
Chief Operating Officer
Recent News
Charleston Business
2025-08-26
Company data provided by crunchbase