NEOGOV · 6 hours ago
Executive Assistant, Office of Facilities and Operations, 600019, (2026-00106)
Honolulu, HI 96816
Full-time
Onsite
Senior Level, Lead/Staff
$129K/yr - $182K/yr
9+ years expNEOGOV is part of the Hawaii State Department of Education, and they are seeking an Executive Assistant for their Office of Facilities and Operations. The role involves providing strategic leadership, program management, and administrative oversight to ensure effective operations aligned with the department's goals.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provides executive leadership and strategic direction for the Office of Facilities and Operations (OFO). This includes developing and championing high-level strategies and processes for OFO's core functions (construction and maintenance) to ensure alignment with the Department’s overall mission, legislative mandates, and long-range goals. Coordinates and reviews official testimony, reports, and presentations to the legislature, Board of Education, or other governing bodies concerning campus operations and support
Supports the Assistant Superintendent (AS) in managing the full lifecycle of OFO programs and support services. This involves providing guidance in establishing short- and long-term performance objectives, developing metrics for success, and continually monitoring and evaluating operational effectiveness. Implements systemic changes required for improvement and provides data-driven recommendations to the AS
Maintains administrative oversight of OFO internal resources, focusing on efficiency and accountability. Specifically, formulates and manages policies related to staff utilization, operational spending priorities, procurement, and the selection and performance evaluation of OFO personnel. Reviews and ensures staff adherence to all required internal reporting and accountability standards
Leads the coordination of inter-office and inter-agency projects and acts as the OFO liaison for policy matters. Conducts ongoing executive analysis of national best practices, legislative actions, and research studies relevant to campus operations. Anticipates, interprets, and disseminates information on new DOE policies, administrative directives, and legal requirements, recommending formal policy changes as appropriate
Represents the OFO AS and the Department as assigned in community groups and organizations, on task forces or committees, and at public functions or meetings related to campus operations. Serves as the acting AS in his/her absence, assuming full responsibility and authority for all decision-making, management, and administrative duties related to OFO
Performs other related duties as assigned
Qualification
Required
Graduation from an accredited college or university with a bachelor's degree in business administration, education, human resources or related fields applicable to the area of specialization
Nine (9) years of responsible professional work experience in the field of specialization of which four (4) years shall have been in an education program, agency or system
An equivalent combination of education and experience may be acceptable, as determined by the Department
Public administration, budgeting, finance, and procurement
Computer-based information systems
Operations, productivity, and project management
Laws, rules, policies, regulations and administrative procedures pertinent to the area(s) of assignment
Principles and practices of supervision, organizational change and organizational effectiveness in the public sector
Strategic planning and operational policy development
Ability to plan, organize, and oversee activities and services in the conduct of administrative and executive functions in the area of specialization
Ability to communicate effectively with others both orally and in writing
Ability to deal effectively with federal, state, and departmental officials in accomplishing program goals and objectives on behalf of the program executive
Ability to operate computer and other business machines
Preferred
Facilities, construction and maintenance management
DOE objectives, goals, policies, regulations, and directives and organizational programs within the DOE
Principles and practices of management
Public, labor, and labor management relations in the public sector
Legislative processes
Group decision making and interpersonal persuasion
Social problems and change
None
Benefits
Holidays: Employees observe paid holidays during the school year provided that all conditions under the respective collective bargaining agreement are met.
Vacation: 12-month certificated employees earn 21 days per year.
Sick Leave: 12-month certificated employees earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits.
Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan.
Group Life Insurance: The State provides a free life insurance policy for employees and retirees.
Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits.
Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products.
Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available.
Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.
Social Security: As an employer, the State also contributes to an employee's social security account.
Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation.
Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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