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Confidential · 20 hours ago

Administrative Operations Assistant

Seattle, WA, US

Full-time

Onsite

Senior Level

$27/hr - $33/hr

Confidential is a fast-paced company in West Seattle with 70+ employees, seeking an experienced Administrative Operations Assistant to lead operational and administrative functions. The role involves overseeing office operations, supporting executive leadership, managing compliance, and enhancing employee experience.

Marketing & Advertising

Responsibilities

Own and oversee daily office and workplace operations with a focus on efficiency, compliance, and continuous improvement

Serve as the primary point of contact for facility management, office vendors, and service contracts

Evaluate, recommend, and implement process improvements for administrative and operational workflows

Develop and maintain office policies, procedures, and internal documentation

Act as a strategic administrative partner to executive leadership, anticipating needs and resolving operational challenges

Coordinate cross-departmental initiatives and support leadership projects as assigned

Prepare reports, summaries, and operational insights for leadership review

Oversee onboarding administration and ensure employee records are accurate, compliant, and audit-ready

Manage benefits administration support, company-required licenses, and ongoing compliance tracking

Partner with HR and leadership on recruiting coordination, internal communications, and employee lifecycle processes

Maintain strict confidentiality and exercise independent judgment when handling sensitive information

Oversee administrative financial processes including invoicing, expense tracking, and vendor payments using Sage and ADP

Monitor office-related expenses and identify cost-saving or efficiency opportunities

Ensure data accuracy and system integrity across administrative platforms

Lead the planning and execution of company events, employee engagement initiatives, and morale-building programs

Champion a positive, inclusive, and professional workplace environment

Serve as a culture ambassador who helps reinforce company values through actions and initiatives

Qualification

Office managementMicrosoft OfficeProject managementSageADPCommunication skillsProblem-solvingConfidentiality

Required

Proven experience in a senior administrative, office management, or operations role with broad responsibility

Strong organizational and project management skills with the ability to prioritize independently

Excellent written and verbal communication skills with comfort interacting with executives and external partners

Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint

Demonstrated ability to handle confidential information with discretion and professionalism

Strong problem-solving skills with a continuous improvement mindset

Ability to work independently, make informed decisions, and take ownership of outcomes

Preferred

Experience working with HR, payroll, accounting, or ERP systems; Sage and ADP preferred

Benefits

Medical, Dental, and Vision Insurance

Life Insurance

Employee Assistance Program (EAP)

Paid Time Off (PTO)

Retirement Plan

Company

Confidential

Silicon Valley, California US, US

51-200 employees

Funding

Current Stage

Growth Stage

Leadership Team

Roshan Syed

Global Talent Partner

Company data provided by crunchbase