The Deamer Group · 1 month ago
HR/Administrative Coordinator
Atlanta, GA
Full-time
Onsite
Entry, Mid Level
2+ years expThe Deamer Group is excited to present a partnership with Varium Construction, seeking an HR/Administrative Coordinator to support their home office operations. The role involves managing office tasks, providing HR support, and facilitating communication between departments while ensuring a positive workplace culture.
ConsultingEmploymentRecruiting
Responsibilities
Run day-to-day office operations
Provide light HR support (onboarding/offboarding, training tracking, recruiting coordination)
Be the in-office IT liaison
Support marketing, branding, and social media (including newsletters)
Provide executive support to the C-suite
Plan internal events that elevate culture and employee experience
Assist CEO, COO, CFO, Directors, and managers with daily needs and special projects
Coordinate leadership calendars and meeting logistics
Prepare reports, presentations, and meeting materials
Capture/distribute meeting notes as needed
Maintain professionalism and confidentiality
Manage mail, shipping, office/kitchen supplies, printers, calls, and general office upkeep
Coordinate building maintenance, tenant requirements, and conference room logistics
Organize storage areas and offsite storage transfers
Run weekly job update meetings and distribute minutes
Track/renew business and contractor licenses
Coordinate insurance documents and qualification packets
Manage bond requests, COIs, and related documentation
Own the social media content calendar (mainly LinkedIn)
Coordinate basic website updates
Produce monthly internal and quarterly external newsletters
Support Client with conferences, shipping, award submissions, and collateral
Plan birthdays, milestone celebrations, holiday parties, team-building, and all-hands events
Manage event budgets, vendors, logistics, and day-of execution
Maintain the annual culture calendar and propose new engagement ideas
Serve as first-stop IT support; escalate to the MSP when needed
Coordinate new-hire setups and terminations
Track hardware and peripherals
Troubleshoot Wi-Fi, printers, A/V, and software basics
Maintain IT quick guides and an office IT SOP binder
Prep workspaces, welcome materials, and systems access for new hires
Manage onboarding/offboarding checklists and documentation
Track required training and assessments
Support handbook updates and HR communications
Gather resumes, schedule interviews, communicate with candidates, and conduct phone screens
Assist with start-date readiness
Maintain Drug-Free Workplace compliance requirements
Schedule training and track certifications/expirations (OSHA-30, First Aid, Blue Card, etc.)
Maintain organized completion records
Manage vehicle needs (tolls, tags, insurance requests/claims)
Coordinate with property management on any vehicle or building issues
Help manage the apparel store and vendor relationship
Maintain brand assets (logos, templates, photos) and support consistent usage
Qualification
Required
2–5 years of office administration + HR admin experience
Experience with social media drafting, newsletters, event planning, and IT vendor coordination
Proficiency in Microsoft Office; ability to learn HRIS, carrier portals, filing systems; basic website editing is a plus
Highly organized, detail-driven, and able to manage multiple priorities and confidentiality
Strong communication and interpersonal skills across all levels, clients, and vendors
Preferred
Experience in construction/professional services
Company
The Deamer Group
The Deamer Group is specialized in talent acquisition consulting services.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Shannon Deamer Cameron, MA, CSP, CSC
Chief Executive Officer
Company data provided by crunchbase