Alta Cima Corp · 11 hours ago
Administrative Assistant (PC)
Brooksville, FL
Full-time
Onsite
Entry Level
$19/hr - $22/hr
2+ years expAlta Cima Corp is one of the nation’s largest independently owned manufactured homes and park model retailers. The Project Coordinator / Administrative Assistant will manage post-sale transactions, ensuring smooth communication and coordination between customers, lenders, and contractors throughout the home buying process.
Home ImprovementHome RenovationHome ServicesRetail
Responsibilities
Coordinate with lenders, contractors, and the factory to keep projects on track
Ensure all documents, payments, and approvals are complete before delivery
Provide exceptional customer communication at every stage of the process
In locations without an Administrative Assistant, handle select administrative duties such as supply ordering, mail distribution, and visitor reception
Review contracts for completeness (signatures, initials, dates)
Send welcome emails and maintain ongoing customer communication
Track deal progress in Cirrus and Deal Status logs
Work with sales team to process pending deals and purchase orders
Request POs, submit change orders (with proper approvals), and update records
Coordinate financing: work with lenders, clear conditions, and verify approvals
Schedule home deliveries, obtain freight quotes, and coordinate logistics
Collect and process final payments; issue demand letters if needed
Ensure homes are cleared prior to shipment and track delivery timelines
Process titling and warranty documentation
Act as liaison between location and corporate operations/accounting
Serve as the main point of contact for customers after purchase
Provide updates on financing, estimated completion dates, and delivery status
Answer questions and assist with next steps throughout the home buying journey
Coordinate with factory and vendors on any service or warranty issues
Process deposits, transmittals, and invoices; maintain accurate records
Order office supplies, manage vendor/contractor packets, and maintain files
Open/distribute mail and prepare outgoing mail
Provide clerical support to GM and sales team when required
Greet visitors and assist with phones as needed
Qualification
Required
High School diploma
2+ years of experience in administrative support, project coordination, mortgage/loan processing, logistics, or customer account management
Detail-oriented with excellent follow-through skills
Excellent time management skills with ability to prioritize and meet deadlines
Strong organizational skills with ability to manage multiple priorities
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Excellent communication skills, both written and verbal
Positive, customer-first attitude with strong follow-through
Self-motivated, reliable, and able to work independently
Ability to maintain confidentiality and use sound judgment to plan and accomplish goals
Must possess a positive attitude and be highly effective in a team environment
Ability to collaborate across functions
Company
Alta Cima Corp
Alta Cima Corp is the nation’s largest independently owned manufactured housing retailer.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Celina Jimenez - Hester
Executive Assistant to CEO & COO / HR Support
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