UnityPoint Health · 15 hours ago
Executive Assistant II
West Des Moines, IA
Full-time
Onsite
Senior Level
5+ years expUnityPoint Health is seeking an Executive Assistant II to provide support to multiple executives with the goal of enhancing effectiveness of meeting the business objectives of the organization. This role involves managing day-to-day operations of the executive’s office, organizing meetings, prioritizing tasks, and maintaining an efficient calendar for the executive they assist.
Health CareHospitalMedical
Responsibilities
Reviews, analyzes, prioritizes and responds to incoming correspondence. Transcribes dictation, maintains files, and composes correspondence. Acts as a liaison to other team members, outside agencies, community leaders and medical staff
Receives and responds to telephone calls on behalf of the Vice President(s), obtaining detailed information for call that need attention of other personnel and refers appropriately if necessary. Ensures conflict resolution with difficult callers via telephone and in-person by demonstrating proactive thinking and attentive listening skills. Maintains pleasant and cooperative disposition at all times
Maintains practical calendar, prioritizing meetings compliant with needs and importance of meeting purpose, assuring all corresponding documents are pulled together. Allows for flexibility in the event issues require immediate attention and reschedules as needed. Creates and maintains standing meetings appropriately on calendar. Coordinates schedules with physicians, staff and outside customers taking into consideration meeting areas. Attends and assists Vice President(s) at meetings/presentations as requested, recording minutes when necessary. Reminds Vice President(s) of special circumstances surrounding upcoming meeting and/or location. Communicates changes and upcoming events via email, voicemail and written message
Composes correspondence, and responds to routine letters and requests for information with errorless final drafts. Maintains high quality/quantity of work. Transcribes dictation, PhoneMail, Administrator on Duty (AOD) calls, etc., maintaining confidentiality of privileged information
Develops and maintains current lists to include departmental and PhoneMail distribution, standing meetings, specific task force groups, committees, etc
Processes invoices, maintenance requests, check requests, printing requests, expense reports and other forms according to employer practice
Develops requested presentation materials
Prepares and organizes information, materials for meetings. Appropriately schedules meeting locations on and off site, selects catering needs, and arranges for audiovisual aids. Prepares notification, agendas and other reports as requested. Coordinates conference calls as needed. Demonstrates critical thinking skills and deals with unavoidable meeting conflicts in the event of Vice President’s absence
Independently plans and manages daily activities, prioritizing assignments and anticipating needs of Vice President, utilizing time management techniques and optimization of available resources. Uses discretion and independent judgment in accomplishing assignments and complete projects within assigned time period. Demonstrates ability to consistently meet work demands remaining flexible and adapting to the needs of the Vice President. Exhibits willingness to assist in other functions and duties in special circumstances as assigned
Supports Board Governance Committee including coordinating meetings and taking minutes, correspondence to committee, supporting CEO, VP serving as key staff, maintaining files and developing presentation materials
Coordinates travel arrangements for Vice President(s) as well as other personnel accompanying them, finalizing flight itineraries, hotel reservations, car rentals, conference registrations, and other special needs as requested. Prepares itinerary and distributes airline tickets to all parties. Completes travel expense report and maintains file for travel records
Maintains expense and budget reports for all areas of Vice Presidents’ responsibility
Maintains confidential, accurate data and paper files, policy books and records of employee attendance at educational offerings
Responsible for maintaining personnel records of Vice Presidents’ direct reports in a confidential manner
Qualification
Required
High school diploma or equivalent
5 years of administrative experience - Prior experience supporting an executive is preferred
Valid driver's license
Knowledge of Microsoft Excel, Word, PowerPoint and databases
Excellent communication skills both verbal and written
Excellent planning and organizational skills
Must be able to manage priorities and deadlines
Preferred
Prior experience supporting an executive
Benefits
Paid time off
Parental leave
401K matching
Employee recognition program
Dental and health insurance
Paid holidays
Short and long-term disability
Pet insurance
Early access to earned wages with Daily Pay
Tuition reimbursement
Adoption assistance
Company
UnityPoint Health
UnityPoint Health is an integrated health system that provide a full range of coordinated care to patients and families.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$0.19MKey Investors
Baldrick's Foundation
2025-11-20Grant
2014-02-12Grant· $0.19M
Leadership Team
MarCia Ekworomadu
Vice President, Operations- Oncology Service Line
Carmen Kleinsmith
Chief Nursing Officer
Recent News
Corridor Business Journal
2025-12-18
2025-12-02
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