Western University of Health Sciences · 8 hours ago
Administrative Assistant II
Pomona, CA
Contract
Onsite
Entry Level
$25.60/hr - $25.60/hr
2+ years expWestern University of Health Sciences is seeking an Administrative Assistant II to provide essential administrative support for the Physician Assistant Department. The role includes serving as the first point of contact, assisting with faculty support, maintaining student records, and helping organize various departmental and college events.
Education
Responsibilities
Provide administrative support for the ongoing functioning of the Physician Assistant Department
First point of contact for Department of Physician Assistant Education and PA Program. Assists callers, current students, applicants, guests, faculty and administration as needed
Supports all PA department functions and the College of Health Sciences as needed
Provide administrative support to faculty members by transferring phone calls, running quizzes and exams
Provide technological support using the Learning Management System (Elentra), Testing platforms (ExamSoft), MS Teams, SharePoint, Zoom and Par-Score equipment and scantrons, to maintain student records
Distribute materials and/or grades to students
Takes and transcribes meeting minutes
Assist Department Chair and Department Manager with data collection for ongoing program review and accreditation, grants, surveys, and any other special projects
Maintains and updates PA program databases
Responsible for daily filing and any updating of student and Department files and records
Assist with program events such as clinics, interviews, orientation, special events, etc
Assist with college events such as commencement, convocation, orientation, etc
Other duties as assigned
Qualification
Required
Must possess a high school diploma or equivalent and be 18 years of age or older
Minimum of 2 years of continuing training or experience in a work-related field that provides the required knowledge, skills and abilities
Good computer skills necessary with the ability to type at the rate of 55 wpm
Ability to set up document formats in Word, Excel, and Adobe
Ability to complete a mail merge
Experience with a scanner, calculator, fax machine, copy machine and telephone operation
Ability to orally communicate effectively in a concise manner with others, both in person and utilizing a telephone
Ability to effectively interact with administration, faculty, staff, students and general public
Ability to communicate effectively in writing using the English language
Organizational skills necessary in prioritizing workload to meet long and short-term deadlines and work under time constraints with limited supervision
Ability to maintain confidentiality and pass annual required staff training modules
Must be a self-starter with the ability to independently handle projects with accuracy, consistency and minimal direction
Must be able to multi-task
Flexibility in responding to rapidly changing priorities
Flexibility in work schedule to meet department / college / university needs
Preferred
Knowledge of medical terminology is helpful, but not required
Benefits
Generous paid time off
Insurance plans
Reimbursements
Retirement benefits
Company
Western University of Health Sciences
WesternU is a private, non-profit, graduate school for the health professions.
1001-5000 employees
H1B Sponsorship
Western University of Health Sciences has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (6)
2023 (9)
2022 (3)
2021 (7)
2020 (12)
Funding
Current Stage
Late StageLeadership Team
Joshua McFarlen, CPA, CA, MPAcc
Chief Financial Officer and Treasurer
Helen Musharbash
Director, Educational Partnerships and Outreach
Recent News
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