Medina County Board of Developmental Disabilities · 5 hours ago
Administrative Assistant
Medina, OH
Full-time
Onsite
Entry Level
2+ years expMedina County Board of Developmental Disabilities is seeking an Administrative Assistant to provide support to Administration and Management staff. The role involves managing calls, maintaining visitor logs, processing mail, scheduling facilities, and assisting with various administrative tasks.
LeisureNon ProfitRecreationResidentialTransportation
Responsibilities
Receives Operator calls on agency main phone line, transfers calls, supplies information, and records or delivers messages as appropriate. Operates intercom and paging system to relay in-house announcements
Maintains Administration visitor logs, distributes visitor badges, and receives and directs inquiries from agency visitors and staff
Serves as gatekeeper for Administrative staff
Receives, prepares, and processes agency mail including certified and bulk mailings, as well as other agency or office communications as assigned by the Executive Administrator or other Management staff
Coordinates scheduling of agency conference rooms, gym, and other building areas/property, as well as reservation of media equipment
Maintains Facility Rental Agreements and processes payment for rentals
Submits maintenance, help desk, and/or coffee cart requests for agency functions
Assists in processing the monthly Board Packet: preparing Community Engagement section sending out Media Notifications, copying and disseminating Board Packets to stakeholders, etc
Works with IT to maintain agency interoffice telephone directory and Polycom phone extension list
Participates on or assists with agency committees as assigned by the Executive Administrator
Copies and assembles materials for meetings as requested by Executive Administrator or other Management staff
Operates copy machine and postage meter and is responsible for supplies and maintenance
Performs clerical duties such as typing, faxing, copying, filing, and proofreading as requested by Executive Administrator or other Management staff
Handles confidential material as assigned by the Executive Administrator or other Management staff. Maintains Office Aides assigned to Administration, coordinates and monitors their duties on a daily basis, and reports back to the Executive Administrator
Tracks inventory and orders supplies for Administration Office and Records Department
Works on Special Projects as assigned by Executive Administrator or other Management staff
Serves as back-up for the Executive Administrator tasks including taking Minutes at Management Team meetings and Board Meetings and completing post-Board Meeting tasks, as needed
Establishes a positive atmosphere and promotes quality customer service and experience
Qualification
Required
High school diploma or general education degree (GED)
At least two years' experience in a similar position
Must meet agency computer competency level requirements
Knowledge of Database software
Knowledge of Spreadsheet software
Knowledge of Word Processing software
Proficient in Adobe, Word, Excel, PowerPoint, and Outlook
Must meet agency driving requirements
Must hold valid State of Ohio driver's license
Must successfully complete a BCII background check
Must meet all other agency employment requirements
Company
Medina County Board of Developmental Disabilities
MCBDD promotes individuals with developmental disabilities to live, learn, work, and socialize as citizens in the community.
51-200 employees
Funding
Current Stage
Growth StageRecent News
newswire.com
2025-02-08
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