CATHEXIS · 18 hours ago
Office Coordinator (req-218)
Washington, DC
Full-time
Onsite
Mid Level
$110K/yr - $120K/yr
4+ years expCATHEXIS is a company that enhances the government contracting experience through rapid response and effective problem-solving. They are seeking a dynamic Office Coordinator to provide support to senior leaders and manage various administrative tasks essential for the smooth functioning of the front office.
Business DevelopmentCorporate TrainingManagement ConsultingRisk Management
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Coordinate and synchronize near-term, daily and weekly support requirements to senior leaders, including management of assigned operations, information updates, and inter-department action coordination
Draft, edit, and proofread executive-level correspondence, talking points, and internal memos with exceptional attention to detail
Manage and deconflict complex calendars for SES-level executives (1-star to 3-star), ensuring priority meetings and deadlines are met
Coordinate SES timecard reporting through government systems and provide high-level administrative tracking and follow-up
Proof and prepare briefing materials, Read-Ahead (RAH) documents, and other report/ documents as required and professional name tents
Liaise with JSP VIP support and OUSD P&R ITM for executive IT/AV requirements including VTC, SIPR, Teams, and Zoom
Coordinate and support the setup, opening, and preparation of high-level conference rooms for all engagements
Coordinate and escort high-level visitors, ensuring all security and access protocols are followed
Retrieve, collate, reformat, and distribute briefing materials, PowerPoints, Excel spreadsheets, and other sensitive documents for senior leadership
Maintain filing systems (digital and hardcopy) and ensure prompt, accurate documentation delivery for time-sensitive meetings and briefings
Assemble and maintain binders and information packets for recurring and ad-hoc meetings
Serve as an office and assigned requirement point of contact for senior leadership, Military Assistants, and internal/external stakeholders
Professionally engage with visitors, stakeholders and leaders; answer and screen phone calls, take detailed messages, and provide accurate information to staff and visitors
Track and prioritize incoming taskers, monitor deadlines, and support interdepartmental coordination for timely completion
Provide professional proofreading and editing of assigned tasks
Manage the secure handling, logging, and distribution of Top Secret documents within SCIF environments
Maintain visitor logs and coordinate clearance verifications
Support onboarding/offboarding documentation, including read-ons and debriefs for cleared personnel
Qualification
Required
Active Top Secret Clearance is required
Minimum of 4 years of relevant work experience with 3 years of experience providing administrative support to SES Military Office, Government Offices, or Federal Agencies
Familiarity with the structure, culture, and needs of military organizations
Ability to handle multiple tasks simultaneously and work in a fast-paced environment, including experience using a correspondence and task management system (e.g., CATMS, TMT, or similar DoD system) to track, manage, and respond to official correspondence and action items is required
Must be proficient in using the system to assign tasks, monitor progress, and ensure timely completion of actions
Strong organizational skills and attention to detail are essential for managing a high volume of correspondence
Strong communication skills, both verbal and written
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Skilled in managing phone systems and basic office equipment
Ability to assemble, organize, and maintain high-volume documents and physical files with accuracy
Preferred
Bachelor's Degree is highly preferred; four (4) additional years of relevant experience will be considered in lieu of degree will be considered
Benefits
Performance Bonuses
Medical Insurance
Dental Insurance
Vision Insurance
401(k) Plan (Traditional and ROTH)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off
11 Federal Holidays
Parental Leave
Commute Benefits
Short Term & Long Term Disability
Training & Development
Wellness Program
Community Outreach Initiatives
Company
CATHEXIS
Cathexis is a business consultancy specializing in financial auditing, risk management, regulatory compliance, and executive coaching.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Shawn Gundrum
Chief Executive Officer
Recent News
2025-05-01
Company data provided by crunchbase