Oregon Health & Science University · 18 hours ago
Healthcare Operations Specialist/Staffer/timekeeper
Portland, OR
Full-time
Onsite
Mid, Senior Level
$30/hr - $41/hr
5+ years expOregon Health & Science University is seeking a Healthcare Operations Specialist to facilitate optimal usage of nursing personnel for daily operations at OHS and Doernbecher Children’s Hospitals. This role involves staffing and timekeeping activities, requiring independent judgment and problem-solving skills to maintain safe patient to staff ratios.
EducationHealth CareUniversities
Responsibilities
Collaborates with charge nurses to assess current and future staffing needs
Triages requests and works collaboratively with Mission Control and the Administrator on Duty group to meet hospital and operational needs
Uses extensive knowledge of OHSU Health’s complex patient population, procedures and protocols to correctly and equitably allocate available resources in accordance with clinical guidelines and/or collective bargaining agreements, when and where relevant
Complete staffing activities within tight time frames dictated by collective bargaining agreements
Provide complete documentation of issues surrounding shift staffing to alert supervisor and manager of items needing management follow up
Accurately enter data into scheduling database to facilitate the creation of reports for the Patient Care Services Division
Participate with other staff in on-call coverage
Utilize knowledge of timekeeping processes to complete entries for approximately 4,000 employees, including unusual circumstances and bargained agreements specific to individual areas
These entries include clock in’s and out’s, completing historical adjustments, entry of vacation cash out’s and special check requests, all per established protocols
Run KRONOS reports as requested, including manipulating data in Excel versions of reports
Serve as resource for Float Pool and unit staff regarding payroll procedures and KTM usage
Serve as resource for unit management staff for payroll and timekeeping questions
Qualification
Required
Five years of experience in a clinical or administrative support role in a complex medical environment; may consider five years of experience in a dynamic office environment with similar responsibilities, or three years of experience in either setting and a Bachelor's degree
Demonstrated ability to work in a high stress setting, to adapt to rapidly changing work environment, and to respond to multiple complex events simultaneously
Requires excellent written and oral communication, database skills, and ability to type 45 words per minute
Demonstrated ability to problem solve and use critical thinking skills under tight deadlines
Must be flexible, self-motivated, accustomed to frequent interruptions, attentive to detail, and comfortable with change
Proven ability to work in teams and as well as independently
Must be able to perform the essential functions of the position with or without accommodation
Preferred
High school diploma or GED
Bachelor's degree
Proficiency in medical terminology
Proficiency in KRONOS and/or Oracle
Understanding of ONA and AFSCME contracts or collective bargaining agreements
Company
Oregon Health & Science University
OHSU is a health and research university provides patient care, research, education of the next generation of health care.
10001+ employees
H1B Sponsorship
Oregon Health & Science University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (136)
2024 (132)
2023 (121)
2022 (132)
2021 (109)
2020 (103)
Funding
Current Stage
Late StageTotal Funding
$36.6MKey Investors
U.S. Small Business AdministrationNational Institute of Allergy and Infectious DiseasesHyundai Hope On Wheels
2024-09-25Grant
2022-11-21Grant· $4.7M
2022-09-27Grant· $0.3M
Leadership Team
Tarek Salaway
Chief Executive Officer, OHSU Health
Lawrence Furnstahl
Executive Vice President & Chief Financial Officer
Recent News
News-Medical.Net
2026-01-16
Company data provided by crunchbase