Rusnak Auto Group · 6 hours ago
Sales Operations Administrator | Porsche Westlake
Thousand Oaks, CA, US
Full-time
Onsite
Entry Level
$16.90/hr - $24/hr
2+ years expRusnak Auto Group is a leader in the automotive industry with a stellar reputation in the Greater Los Angeles and throughout Southern California. The Sales Operations Administrator will provide administrative support to the General Manager and the dealership, manage client interactions, and maintain records of business transactions and office activities.
AutomotiveMarketingRetailSalesTransaction Processing
Responsibilities
Efficiently tracks all new car inventory, used car inventory, Demo inventory, Buy customer owns, Retired Loaners and Dealer trades: CDK Vehicle Plus and Dealer ACCESS SYSTEMS
Creates F& I deals for wholesaled units as directed by Management
Reconciles Floor plan and insures inventory is correct and meets Dealership needs
Coordinates and reconciles incentive schedule for debits and credits. Tracks AVP
Responsible for successfully coordinating all wholesales processes at the direction of the GSM/General Manager. Correct inventory monitoring for all wholesales and enters all information into electronic systems
Successfully performs word processing and clerical duties as needed such as but not limited to scanning, filing, data entry photocopying collating, memos, correspondence, reports and other documents when necessary
Sets up and maintains electronic and paper filling for the dealership, in a secure and confidential manner, for items such as but not limited to accounting paperwork and correspondence
Maintains consistent knowledge of Company structure, telephone system, the dealership and department operations, keeps current with staff change: interprets and explains dealer policies to sales personnel, answers questions about the company and provides callers with address directions and other pertinent information
Assist Sales team with trouble shooting Dealer track, CRM and escalating issues as needed
Maintains appointment calendars: arranges and confirms travel records staff meeting minutes
Handles client complaints or refers to appropriate dealership employee as necessary for prompt and effective resolution
Works closely with Management to compile and maintain verified accounts payable records reconciles statements issues payments to venters: computes wages, taxes, premiums, commissions and payments
Maintains office supply inventory: assists with dealership computer training as required. Assists with staff BMW required training
Follows established policies and procedures relevant to the assigned responsibilities as needed by management
Maintains TMSI training for sales staff Insert
Assists management in supervising all receptionist services and coverage of reception desk as needed
Learns and maintains active working knowledge of staff scheduling needs
Serves as backup for assisting clients when needed
Answers telephone and takes messages for General Manager and other senior Management staff
Qualification
Required
H.S. Diploma/GED
Excellent interpersonal and customer service skills; at least 1 year retail related experience
Strong verbal and written communication skills
At least eighteen (18) years of age
Current California Driver License with satisfactory Department of Motor Vehicle driving record
Preferred
Minimum of 2 years in position of Executive Assistant or similar positions in automotive, Retail, Sales industries
Benefits
Professional development and opportunities to grow within a well-respected company
Competitive Pay
Health Insurance Coverage (medical, dental, vision, and life)
Comprehensive Benefits Package including Annual Wellness Fair and Employee Assistance Program (EAP)
401(k) Retirement Plan
Flexible Spending Account
Paid Time-Off (vacation pay, sick pay, holiday pay)
Parental Leave
Employee Perks (sports games, theme parks, etc.)
Employee Referral Bonus Program
Company
Rusnak Auto Group
Rusnak Auto Group operates as a new and pre-owned luxury car dealer in Los Angeles and Southern California.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
V
Victoria Rusnak
CEO and President
Recent News
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