Agape Hospice NW · 1 month ago
Executive Assistant (EA) to the Chief Executive Officer (CEO)
United States
Full-time
Remote
Senior Level
7+ years expChild Care Aware of America (CCAoA) is the only national organization that supports every part of the child care system. The Executive Assistant (EA) to the CEO provides high-level support to ensure the CEO’s time, communications, and relationships are managed strategically and efficiently, while also managing logistics and governance support for the Board of Directors.
Elder CareElderlyHealth Care
Responsibilities
Manage and prioritize the CEO’s complex and dynamic calendar to ensure strategic alignment with organizational priorities and initiatives
Anticipate and prepare materials and briefings in advance of meetings; ensure the CEO is fully equipped and informed for each engagement
Coordinate all aspects of CEO travel and logistics, including itineraries, preparation materials, and on-the-ground coordination when necessary
Draft, proof, and edit correspondence, talking points, and executive summaries for internal and external audiences
Track follow-up actions, ensure timely completion, and maintain systems for accountability across the CEO’s portfolio
Serve as a professional liaison between the CEO and internal/external stakeholders, modeling discretion, diplomacy, and responsiveness
Lead administrative and logistical support for the Board of Directors and committees, including scheduling, agendas, materials, and secure document distribution
Serve as the primary staff lead for preparing polished, accurate Board and committee materials in collaboration with the CEO and key staff
Draft meeting notes, recaps, and follow-up briefs summarizing key discussions and action items
Maintain governance records and coordinate consistent communication between the Executive Office and Board members
Manage logistics for in-person and virtual Board meetings, retreats, and committee sessions
Work closely with the CEO’s direct reports to ensure follow-through on commitments, alignment on organizational goals, and effective internal communication
Support the Executive Office’s planning and coordination of key organizational meetings, including all-staff meetings, leadership retreats, and major events
Coordinate internal communication from the CEO, including staff updates, memos, and executive messages that build transparency and engagement
Provide logistical support for internal and external engagements that include the CEO, such as conferences, site visits, and funder meetings
Serve as a professional and gracious point of contact for high-level partners, funders, government officials, and child care network leaders
Manage confidential information with the highest degree of discretion
Coordinate with the Strategic Communications team to ensure the CEO’s participation in public events aligns with organizational messaging and goals
Maintain organized systems for tracking the CEO’s priorities, commitments, and key deliverables
Provide proactive recommendations to enhance efficiency, streamline communication, and improve workflows across the Executive Office
Support special projects and initiatives as requested by the CEO or Senior Vice President of Strategy & Advancement
Qualification
Required
Bachelor's degree or equivalent experience required
7+ years of progressively responsible executive support experience, including direct work with a CEO or senior executive
Proven experience managing Board of Directors and committee logistics, including preparing materials, taking notes, and summarizing key actions
Exceptional organizational, planning, and time management skills with keen attention to detail
Strong written and verbal communication skills; ability to draft and edit high-quality materials
High emotional intelligence and professionalism; exercises sound judgment and discretion in all matters
Proficient in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel) and virtual meeting platforms; experience with Asana, HubSpot, or similar tools a plus
Ability to manage multiple priorities, adapt to changing needs, and meet deadlines in a fast-paced environment
Benefits
Comprehensive Health Coverage: We provide top-tier medical, dental, and vision insurance to keep you and your family healthy and thriving. Flexible Spending Account options for Health and Dependent Care too!
Generous Paid Time Off: Enjoy ample vacation days, sick days, paid holidays, school events leave and personal leave to recharge and pursue your passions.
Flexible Work Arrangements: Whether the position is remote or hybrid, we accommodate your needs to help you achieve a harmonious work-life balance.
Retirement Plans: Plan for your future with our competitive 403b match program and retirement planning resources.
Child Care Stipend: A monthly subsidy to help cover the cost of child care - including camps and before/after school care.
Community: Our staff regularly plan engaging events to ensure that teams feel connected despite a virtual environment.
Company
Agape Hospice NW
Agape Hospice NW delivers hospice care, symptom management, and support for patients with terminal illnesses and their families.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Larisa Louka
Founder and CEO
Company data provided by crunchbase