Touro College of Dental Medicine · 18 hours ago
Administrative Assistant for Postgraduate Education
US-NY-Hawthorne
Full-time
Onsite
Entry, Mid Level
$45K/yr - $56K/yr
2+ years expTouro College of Dental Medicine is seeking an Administrative Assistant for Postgraduate Education. This role provides comprehensive operational and clerical support for the Office of Postgraduate and Continuing Dental Education, ensuring compliance with accreditation standards and managing various educational processes.
Higher Education
Responsibilities
Support the residency application and admissions process (via PASS or MATCH systems), including coordinating interview days and maintaining applicant files
Assist in the onboarding of new residents and fellows, ensuring all credentialing, health records, and licensure documentation are complete
Maintain accurate records of resident rotations, evaluations, and clinical requirements to ensure program compliance with CODA standards
Maintain and update the departmental database of attendees and alumni for outreach and reporting purposes
Coordinate logistics for CE courses, including room scheduling, catering, equipment setup, and registration management
Act as the primary point of contact for external speakers, managing travel arrangements, honorarium processing, and collecting required disclosure forms
Process course credits and distribute CE certificates to attendees in compliance with ADA CERP or AGD PACE standards
Assist in the production of marketing materials, including digital brochures, website updates, and social media announcements
Provide high-level customer service to students, faculty, residents, and visiting dental professionals
Prepare agendas and take minutes for departmental and committee meetings as needed
Manage procurement for the department, including ordering clinical and office supplies
Draft, format, and edit correspondence, reports, and course syllabi
Qualification
Required
High School Diploma required; Associate's or Bachelor's degree preferred
2–4 years of administrative experience, preferably in a higher education, healthcare, or dental office setting
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong interpersonal skills
Strong written and verbal communication skills
Ability to work occasional evenings or weekends to support events
High degree of professionalism and ability to handle confidential student/resident information
Ability to sit at a computer for extended periods
Must be able to lift up to 10 lbs (e.g., moving course materials or refreshments)
Preferred
Associate's or Bachelor's degree preferred
Company
Touro College of Dental Medicine
As a member of the Touro College and University System, Touro College of Dental Medicine at NYMC incorporates the hallmarks of Touro - a high quality education with a focus on public health and serving the local community - and is aimed at graduating expertly trained, compassionate dentists, equipped to practice in the 21st century.
51-200 employees
H1B Sponsorship
Touro College of Dental Medicine has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
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Trends of Total Sponsorships
2022 (13)
2021 (9)
2020 (5)
Funding
Current Stage
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