Associated Students Inc. at California State Polytechnic University, Pomona · 7 hours ago
Accounts Receivable Assistant
Associated Students, Inc., Pomona, CA, US
Full-time
Onsite
New Grad, Entry Level
$17.09/hr - $17.09/hr
0+ years expAssociated Students Inc. at California State Polytechnic University, Pomona is a non-profit organization serving over 26,000 students. They are seeking an Accounts Receivable Assistant to support the Financial Services team by processing accounts receivable transactions, maintaining cash handling protocols, and providing excellent customer service.
Higher Education
Responsibilities
Assist in preparing and processing invoices and billing statements for various organizational services, ensuring accuracy and compliance with established policies
Perform data entry tasks related to accounts receivable transactions, maintaining precise records of all receivables and billing activities
Support the reconciliation of receipt transactions, ensuring alignment with applicable policies and procedures
Contribute to the preparation of daily bank deposits
Assist in the preparation of monthly accounts receivable aging reports and support the reconciliation of subsidiary ledgers to the general ledger
Engage in the collection process for outstanding invoices, communicating professionally with clients and stakeholders
Assist in the maintenance and organization of accounts receivable files and documentation for easy retrieval and reference
Provide support in the development and implementation of accounts receivable policies and procedures
Assist and prepare Donation deposits, Assist in donations quarterly reconciliation with Cal Poly Pomona Philanthropic gift processing
Assist with front counter operations to include deposits and payments
Respond to queries and concerns related to accounts receivable in a timely and customer-focused manner
Work collaboratively with other departments to resolve billing discrepancies and provide necessary information
Assist in educating and informing staff and account holders about accounts receivable processes and procedures
Participate in training sessions and workshops related to accounts receivable functions, cash handling, and other relevant topics
Assist in the preparation of training materials under the guidance of the Accounts Receivable Supervisor
Assist in the preparation of audit-related documentation and reports as requested
Contribute to special projects and initiatives within the Financial Services Department as assigned
Perform other related duties and participate in departmental meetings, learning programs, and committees as required
Qualification
Required
High School Diploma or equivalent
A minimum of 4 units of accounting coursework
6 months of experience in accounts receivable transactions, cash handling and accounting, or a related financial role
Proficiency in accounting software and MS Office Suite
Strong numerical accuracy and attention to detail
Excellent communication and interpersonal skills
Ability to manage multiple tasks and adapt to changing priorities
Understanding of basic accounting principles and accounts receivable processes
Commitment to providing excellent customer service
Demonstrated ability to maintain confidentiality and a diplomatic, professional demeanor
Demonstrated ability to provide friendly and pleasant customer-oriented service
Ability to operate an office workstation utilizing word processing, spreadsheet and other applications in use
Ability to perform accurate, detailed work
Ability to accurately perform basic math and use a calculator
Ability to follow routine verbal and written instructions
Ability to adhere to work rules, follow directions, use time effectively and work productively without close supervision
Ability to prioritize tasks, shows initiative, and remain flexible in a changing environment
Ability to effectively communicate clearly and concisely, both verbally and in writing
General knowledge of the campus and its policies
Demonstrated ability to work with a diverse student population and campus community
Completion of a background check (including a criminal records check) satisfactorily before employment
Eligibility to work in the United States
Currently enrolled in a minimum of 6.0 units (undergraduate) or 4.0 units (graduate) at Cal Poly Pomona
Minimum overall and Cal Poly Pomona GPA of 2.0 and be in good academic standing with the University
Preferred
Accounting or Finance major
Familiarity with Associated Students, Incorporated (ASI) programs and services and the Bronco Student Center
6 months of experience in accounts receivable transactions, cash handling and accounting, or a related financial role
Company
Associated Students Inc. at California State Polytechnic University, Pomona
Associated Students, Inc.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase