Sunset Studios · 17 hours ago
Operations Coordinator - Sunset Pier 94 Studios
New York, NY
Full-time
Onsite
Entry Level
$27.50/hr - $30.50/hr
2+ years expSunset Studios provides best-in-class studio space to major tech and entertainment names, and they are seeking an Operations Coordinator to assist in property management for their new Sunset Pier 94 Studios. The role involves managing tenant relations, financial duties, and operations support within the studio environment.
Broadcasting
Responsibilities
Assist with preparation of annual budgets and re-forecasts, CAM and Tax escalations and reconciliations
Assist with preparation of monthly variance report, aged delinquency report, rent rolls, and other financial reports
Prepare and distribute tenant rent statements and administer collection of account receivables
Review account payable invoices and prepare vouchers for payment as applicable
Prepare accurate tenant bill-backs and internal re-bills in a timely manner providing supporting materials
Prepare invoices for miscellaneous contractor charges, tenant notices and mailings
Provide prompt response to tenant requests for engineering, security, production services, maintenance, janitorial services, etc., and manage the work order for appropriate personnel
Assist in development and updating of tenant manuals, emergency procedures and emergency contact lists, and other necessary formal tenant communications
Assist with tenant move-in and move-out procedures, communication and processes
Manage maintenance and janitorial vendors to maintain high level of presentation throughout the studio, i.e. lobby, sound stages, elevators, corridor, restroom, vacant spaces, etc
Assist with routing sales and general inquiries from potential tenants or other interested parties
Occasionally conduct property tours for prospective tenants or clients
Provide general office administration support, including organizing files, handling correspondence, and managing office supplies
Assist with scheduling meetings, coordinating events, and supporting property management team activities
Conduct regular property inspections noting maintenance and cleaning issues and prepare punch lists and assists with walk through of project with tenants and contractors
Collect all necessary documents for tenant files (i.e. leases, amendments, build-out and sign plans, estoppel letters, etc.)
Prepare incident reports
Miscellaneous duties as assigned
Qualification
Required
Bachelor's Degree required
Minimum two years in commercial real estate or property management
Prior experience in production or studio operations a plus
Excellent computer skills and demonstrated working knowledge of computers and software including MS Windows, Word, Excel and PowerPoint
Knowledge of basic accounting
Polished professional demeanor with strong communication, presentation and interpersonal skills to interact with tenants, vendors and other contacts
Ability to work under pressure and manage competing priorities while staying focused and meeting deadlines without sacrificing accuracy
Ability to multi-task and work independently with keen eye for detail
Ability to lift 50lbs
Requires a wide range of constant physical and office activities, including but not limited to: walking, standing, sitting, talking, speaking, bending, lifting, finger manipulation, etc
Frequent repetitive movements
Requires work such as tours throughout property, including construction sites, usually performed by walking and by climbing stairs
Requires movement between departments to facilitate work
Requires close, distance, peripheral vision and depth perception
Company
Sunset Studios
Our Sunset Studios portfolio has one mission—to provide premiere studio production facilities and top-notch service, bar none.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase