JTS · 18 hours ago
Administrative Assistant / Receptionist
Caldwell, ID
Full-time
Onsite
Entry Level
2+ years expJTS is seeking a Bilingual Administrative Assistant - Reception who will perform routine administrative functions. This role includes greeting visitors, answering inquiries, scheduling meetings, and maintaining files to create a welcoming environment for employees and customers.
Financial ServicesHealth CareInsuranceLife Insurance
Responsibilities
Greeting visitors, answering any inquiries, and creating a welcoming environment
Answering phone calls and directing the caller to the appropriate personnel, department, or voicemail to ensure all calls are addressed
Ensure phones are turned on at 8:00am and placed in “night” or “holiday” mode at 4:30pm
Make sure conference rooms are stocked and clean, prep them for meetings
Organizing and maintaining files and databases in a confidential manner
Receiving deliveries; sorting and distributing incoming mail
Scheduling appointments, meetings, or reservations as needed
Maintaining office supply inventory by checking stock to determine inventory level, anticipating needed supplies, and placing or expediting orders for supplies
Operating office equipment such as fax machines, printers or phone systems and arrange for repairs when equipment malfunctions
Maintaining breakroom supplies, coffee, creamer, sugar, etc
Assist with company credit card process, input receipts to system
Run company errands, lunch groups, supply runs, etc
Assist with onboarding and offboarding processes (e.g., new hire paperwork, exit checklists)
Help maintain accurate employee records and HR files
Assist with answering high level employee questions regarding various benefits and/or directing employees to the respective parties
Coordinate employee engagement activities and internal communications
Help ensure compliance with company policies and applicable labor laws
Other job-related responsibilities as assigned as trained for and qualified to do
Qualification
Required
High school diploma or equivalent required; Associate's or Bachelor's degree preferred
2+ years of administrative experience, with at least 1 year of exposure to HR tasks
Familiarity with HR processes and confidentiality standards
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic HR systems
Strong communication, interpersonal, and organizational skills
2+ years of office work related experience
Strong organizational and multitasking skills
Proficient knowledge of MS Excel, MS Word, MS PowerPoint, and MS Outlook and other database applications
Excellent verbal and written communication skills
Ability to maintain confidentiality and handle sensitive materials
Excellent customer service skills
Strong degree of attention to detail
Bilingual (English/Spanish) required; candidates must be able to read, write, and speak both languages fluently
Ability to stand, stoop, kneel, or crouch for extended periods during an 8–10 hour shift
Ability to lift up to 50 lbs and push/pull up to 100 lbs
Ability to work in a heavy manufacturing environment and varying conditions
Preferred
Associate's or Bachelor's degree
Company
JTS
What do you get when you choose JTS? The best benefits and insurance products for you and your team, the most knowledgeable experts and a level of dependable and personal service that goes beyond what others in the industry can offer.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
John Starling
President/CEO
Company data provided by crunchbase