Beveridge & Diamond PC · 5 hours ago
Legal Administrative Assistant
Washington,DC,US
Full-time
Hybrid
Mid Level
$70K/yr - $85K/yr
3+ years expBeveridge & Diamond PC is a leading environmental law firm with a legacy of over five decades. They are seeking a Legal Administrative Assistant to provide advanced administrative support to attorneys, manage billing and accounting functions, and maintain effective communication with clients.
ConsultingLegal
Responsibilities
Provide comprehensive administrative and legal support to attorneys, including advanced document production in Word, Excel, and PowerPoint using Firm-approved formats
Prepare and revise legal documents, comparisons, and tables of contents and authorities
Assist with PowerPoint presentations and basic graphic enhancements
Proofread all draft and final documents to ensure accuracy, consistency, and compliance with Firm standards
Manage attorney billing and accounting functions in compliance with client guidelines and Firm policies
Open new clients and matters, prepare and distribute monthly bills for attorney review, process write-offs, transfers, corrections, and apply retainers to fees and disbursements
Enter, review, and finalize attorney time entries; monitor deadlines; reconcile corporate credit card statements; and process expense reports
Maintain working knowledge of state and federal court and agency filing procedures
Coordinate court filings, transcript requests, and litigation searches
Submit docketing requests and maintain tickler systems in coordination with the Docket Coordinator
Track case and motion deadlines in accordance with applicable rules and follow up with attorneys and paralegals as needed
Maintain attorneys’ Outlook calendars, schedule meetings, court appearances, and appointments, and provide reminders
Arrange complex domestic and international travel, including flights, hotels, transfers, itineraries, and visa documentation, and proactively manage last-minute changes
Organize and maintain client and administrative files in both electronic and paper formats, including iManage
Ensure documents are saved to appropriate workspaces with accurate metadata
Maintain attorney contacts in the Firm’s client relationship management system (InterAction)
Enter activity notes related to meetings, events, and marketing efforts, and assist attorneys with basic InterAction and Outlook integration questions
Open and distribute incoming mail and coordinate outgoing deliveries via mail, courier, or overnight services
Perform and/or coordinate copying, scanning, printing, and bindery services, including large projects with Office Services
Actively participate as a member of the Legal Administrative Assistants team by supporting attorneys and colleagues as needed
Coordinate coverage with backup team members, maintain awareness of shared deadlines, and assist with team-based projects
Qualification
Required
3 + years of experience supporting attorneys, executives, or managers preferred
College graduate with a bachelor's degree or equivalent legal administrative experience in a law firm environment
Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, 3E (or Elite) (strongly preferred), InterAction (contacts), Adobe Suite (or equivalent software)
Ability to work in a collaborative environment and to work harmoniously and effectively with others as part of a team
Exceptional organizational and time-management skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail and efficiently meet deadlines
Excellent oral and written communication, analytic, and problem-solving skills
Professional interpersonal skills with a positive attitude complemented by a flexible, proactive, and resourceful approach
Availability to work overtime as requested
Ability to lift up to 30 pounds (full banker box weight)
Benefits
Medical, prescription drug, and dental coverage
Life and AD&D insurance
Disability insurance
Voluntary coverage options such as supplemental life and AD&D insurance
Vision coverage
Identity protection
Accident insurance
Critical illness insurance
Hospital indemnity insurance
Long-term care insurance
401(k) retirement savings plan
Flexible spending accounts (health care and dependent care)
A health savings account
A Section 529 college savings plan
Pre-tax transportation program
Employee assistance program (EAP)
Temporary back-up care for children, adults, and elders
A generous allotment of vacation days
Paid sick leave
Paid holidays
Parental leave
Bereavement leave
Other leaves of absence in accordance with applicable laws and firm policies
Overtime pay bonuses
Other performance-related incentives
Company
Beveridge & Diamond PC
Beveridge & Diamond’s 160+ lawyers in 7 U.S.
201-500 employees
H1B Sponsorship
Beveridge & Diamond PC has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (3)
Funding
Current Stage
Growth StageLeadership Team
David Carns
Chief Information Officer
Nadia Wagner
Chief Administrative Officer (CAO)
Recent News
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