University of Illinois Urbana-Champaign · 16 hours ago
Office Manager - Office of the Provost
Urbana, IL
Full-time
Onsite
Entry, Mid Level
$47K/yr - $47K/yr
2+ years expThe University of Illinois Urbana-Champaign is a leading research institution, seeking an experienced Office Manager for the Office of the Provost. This role involves providing essential administrative support to senior-level directors, managing calendars, coordinating operations, and ensuring smooth functioning of key administrative offices.
Higher Education
No H1B
Responsibilities
Communicate to faculty and staff about program and course updates, such as progress and inclusion on the Senate, or general education agenda, and as determined by the Directors
Assist the Director for General Education and the Chair of the General Education Board with General Education Board administration, which may include scheduling, maintaining the agendas, participating, and recording minutes for meetings
Assist the Director for Educational Programs with academic program workshops for campus sponsors, which may include scheduling, participating, and recording meetings
Coordinate with the Director for General Education and provide support for all aspects of the general education recertification process from start to finish each academic year
Assist the Associate Provost, and Directors within the online course, program, and Academic Catalog system, with program, course maintenance, and Academic Catalog maintenance, which may include pulling and compiling reports as well as maintaining spreadsheets/databases of annual data and stakeholder responses
Coordinate with the Directors to maintain websites, guides and training materials related to General Education and Educational Programs
Oversee daily operations for the Directors, including calendar management and correspondence
Appropriately expedite and respond to items and problem solve with professionalism and efficiency
Serve as the first point of contact for inquiries associated with General Education, Educational Programs, or other related matters
Assist with the administrative aspects of event, retreat, or meeting coordination on behalf of the Directors, working with Provost Events as appropriate. This work is intermittent and on an as-needed basis
Manage and coordinate travel and purchases for the Directors and other staff as needed. This includes reconciling travel and purchasing charges in the Emburse system, completing itineraries, and ensuring necessary documentation is provided
Perform other duties in support of the Office of the Provost and Executive Vice Chancellor and Undergraduate Education office as assigned
Qualification
Required
High school diploma or equivalent
Two (2) years (24 months) of work experience comparable to the third level of this series
Preferred
Experience Outlook calendars
Experience supporting multiple administrators at one time
Experience with planning and organizing events
Experience coordinating travel and meetings
Experience with the campus Course Inventory Management System (CIM)
Experience with FormBuilder or logic-based forms
Experience with Microsoft Excel and data management systems
Experience in web and document accessibility
Benefits
Health, Dental, Vision, Life Insurance
Retirement Plan
Paid time Off
Tuition waivers for employees and dependents
Company
University of Illinois Urbana-Champaign
The University of Illinois Urbana-Champaign is dedicated to building upon its tradition of excellence in education, research, public engagement and economic development.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Robert Whitmore
Co-Founder | Evolution & Impact of Societies in Africa | *EISA*
Shelley Giordano
Co-Founder Academy for Home Equity in Financial Planning University of Illinois
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