CCS Fundraising · 4 hours ago
Executive Assistant, Office of the President & COO
Chicago, Illinois
Full-time
Hybrid
Mid Level
$70K/yr - $90K/yr
3+ years expCCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. The Executive Assistant provides high-quality administrative and operational support to senior executives within the Office of the President & COO, focusing on calendar management, scheduling, travel, and expenses.
ConsultingNon Profit
No H1B
Responsibilities
Organize and maintain digital files, contact lists, and records in alignment with firm standards
Manage calendars for 3 to 4 executives, including scheduling, prioritization, and coordination across internal, client, and external meetings
Serve as the first point of coordination for scheduling requests, ensuring timely responses and thoughtful calendar planning
Hold regular check-ins with each supported executive, at minimum weekly, to review upcoming schedules, confirm priorities, and proactively plan for the week ahead
Coordinate all aspects of travel, including transportation, accommodations, and itineraries
Manage expense reporting and reimbursements with accuracy and timeliness
Maintain accurate calendar details, meeting links, locations, and materials so executives are fully prepared for each engagement
Organize and maintain digital files, contact lists, and records in alignment with firm standards and data practices
Support meeting preparation as requested, including compiling agendas, briefing materials, and background documents
Draft, proofread, or format routine correspondence and internal communications on behalf of supported executives, as needed
Assist with light follow-up coordination after meetings, including scheduling next steps or capturing action items when requested
Provide administrative and logistical support for leadership meetings, firmwide events, and executive convenings as needed
Assist with coordination related to select projects or operational initiatives, primarily through scheduling, materials organization, and follow-up support
Partner closely with the President & COO’s Senior Executive Assistant to align on Office priorities, coverage, and best practices
Build strong working relationships with corporate and regional leaders, executive assistants, and other internal teams to ensure seamless communication and coordination
Demonstrate exceptional judgment, discretion, and service orientation in all interactions with internal colleagues and external contacts
Develop and sustain a level of professionalism, among staff and clients, consistent with the firm’s mission and values
Handle confidential information with discretion
Qualification
Required
Bachelor's degree required
3 to 5 years of experience as an Executive Assistant or in a comparable administrative support role
Demonstrated experience supporting multiple senior leaders in a fast-paced, professional environment
Strong calendar management, scheduling, travel coordination, and expense management skills
Excellent written and verbal communication skills with strong attention to detail and professional polish
Highly organized, dependable, and able to manage shifting priorities with confidence
Proficiency in Microsoft Office required
Strong interpersonal skills and a service-oriented mindset, with the ability to build trust across levels and functions
Preferred
Experience with Navan
Experience with Monday.com
Experience with NetSuite
Experience with HubSpot
Benefits
Competitive benefits
Dynamic training program
Resources
Career advancement
Mentoring
Networking opportunities
Company
CCS Fundraising
CCS Fundraising provides interim development management and assessments services.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
ABRY Partners
2022-05-24Private Equity
Leadership Team
Edward Van Saders
Managing Director & Chief Financial Officer
Janine Triano
Chief Human Resources Officer
Recent News
Orange County Business Journal
2024-04-09
Company data provided by crunchbase