MAI Capital Management · 13 hours ago
HR and Payroll Operations Specialist
Independence, OH
Full-time
Onsite
Mid Level
3+ years expMAI Capital Management is seeking an HR and Payroll Operations Specialist to support core HR processes and ensure a positive employee experience. The role involves managing payroll adjustments, conducting audits, and maintaining employee data integrity within the HRIS system.
ConsultingFinancial Services
Responsibilities
Manage the full Leave of Absence and FMLA process within ADP Total Source including the completion of all required documentation, tracking, updates to the HRIS system and calculating payroll adjustments
Coordinate payroll adjustments, bonuses, and off-cycle payroll runs
Support cross-functional reporting needs including audits, turnover, headcount, process mapping and analysis
Conduct regular internal audits to ensure data integrity while responding to a last-minute request for data with confidence and accuracy
Research and respond to employee inquiries related to payroll, HR programs and policies with accuracy and empathy
Complete onboarding administration and data entry within the HRIS platform
Support Time and Attendance, Recruiting, Payroll, Performance Management and administration of HRIS systems and core HR processes
Administer tuition reimbursements, processing and payroll adjustments
Generate payroll reports and benefit invoices for internal teams to ensure timely payments and reconciliation
Complete and submit DOL notices to employees in required states states
Assist with HR policy documentation, process mapping, and compliance audits
Maintain and manage garnishments, taxes, and employee deductions to ensure compliance
Audit and maintain employee data in ADP including hires, terminations, organizational changes, and job codes
Audit 401k deductions and loans to track funding, repayments and compliance
Support open enrollment and benefits operations, including employee communication and system updates
Ensure integrity of employee data and proactively conduct audit activities to ensure data integrity within the HRIS system
Qualification
Required
Bachelor's degree; Accounting, Business Administration, Human Resources or relevant field
3-5 years of HR Operations experience
Minimum 3 years of payroll experience with working knowledge of nationwide wage and hour laws, payroll tax regulations, and employment compliance
At least 2 years hands-on experience with ADP WFN and/or ADP Total Source
Proficient in Microsoft Office, especially Outlook, Word with advanced proficiency in Excel
Familiarity with HR policies and procedures
Thrives in a fast-paced and dynamic team-based, collaborative environment; able to take initiative, solve problems, and find resolution to pending issues
Strong interpersonal skills; works effectively as part of a team and as an individual contributor
Excellent oral and written communication skills; demonstrated proficiency in processes and procedures
Demonstrated problem solving, critical thinking, and analytical abilities, with a focus on analyzing and managing HR data and information and resolving complex problems
Organized, detail-oriented, able to handle multiple tasks, meet deadlines, and work under pressure
Maintains flexibility to appropriately prioritize and execute to meet client and firm needs as well as support peak volumes and aggressive deadlines
Maintains absolute confidentiality of all employee information and safeguards client and firm data; maintains high ethical standards in all practices
Professional and positive demeanor, superb work ethic, high level of personal ethics and integrity
Benefits
Tuition reimbursements
401k deductions
Company
MAI Capital Management
MAI Capital Management is a fee-based wealth management firm providing planning and investment advisory services.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknownKey Investors
Wealth Partners Capital Group
2021-08-16Acquired
2017-07-10Series Unknown
Leadership Team
James Kacic
Managing Partner & Chief Operating Officer
John Zaller
Managing Partner
Recent News
2026-01-16
Asharq Al-Awsat
2025-12-12
Business Wire
2025-12-08
Company data provided by crunchbase