ParsonsKellogg · 11 hours ago
Sr. Administrative Assistant
US - IL, Chicago
Full-time
Onsite
Senior Level, Lead/Staff
$26.25/hr - $45.96/hr
8+ years expParsonsKellogg is a company focused on critical infrastructure that connects and protects communities. They are seeking a Senior Administrative Assistant to support the MidCentral area leadership by managing various clerical tasks and ensuring smooth office operations.
AdvertisingMarketing
Responsibilities
Serve as a receptionist welcoming guests, staff, vendors, etc
Support office personnel with collecting, sorting, and scanning mail and packages
IT liaison for asset inventory, coordination, return shipping of assets
Maintain office supply inventory, to include ordering, organization, and stocking for both facilities and the business unit
Submit orders for toner/supplies/service
Maintain inventory of coffee supplies
Assist employees and visitors with work orders for employee and building access badge requests
Parsons’ Security liaison
Support office team with alerting building security of incoming guests
Submit Monthly Office Inspection Report
Report Office Space Management
Submit Monthly Occupancy Headcount, which entails a monthly headcount of staff working in the office
Support Parsons’ facilities team as liaison with building maintenance issues
Daily monitoring of websites for new RFPs and announcements
Monitor compliance with various State agencies’ prequalification and auditing requirements
Process vendor invoices using the Online Check Request (OCR) system
Assist Project Managers with review and submittal of client invoices
Assist Area Manager/Department Managers with meeting preparations, luncheon orders, etc
Assist Area Manager/Department Managers with expense reporting
May be the primary liaison between two or more groups, ensuring timely and accurate distribution of information and materials
Relieves manager of administrative tasks. Understands priorities within the area management team and helps ensure that they are met
Maintains document archiving and retrieval systems, prioritizing the flow of project reports/correspondence and ensuring timeliness in the handling, processing, and resolution of requests, requirements, and problems
Keeps informed concerning company, unit, and project policies and procedures
Serves as focal point for gathering newly published policies and the dissemination of information
Establishes and maintains follow-up files and confidential files for immediate supervisor
May represent the office by attendance at meetings with vendors, internal clients or others
Keeps manager informed of all pertinent action/pending action
May make informal presentations occasionally
Initiates reports, presentations as appropriate, for any or all functions
Serves as liaison between group to which assigned and others within the same division, as appropriate
Assist technical leads to maintain client technical prequalification documents and payroll updates
Ensures clear communication regarding all administrative issues across the MidCentral area
May support project controls with administrative tasks as required including document control, filing, organizing, document retention, and other duties as required to support the onsite Program Management contract
Office Safety Committee member/support
Periodic update of Office Safety, Health and Environment Plan (OSHEP), Business Continuity Management Plan (BCMP), Office Guide, and Visitor’s Guide
Qualification
Required
Associate's or equivalent degree in Business (or equivalent)
8+ years of experience in an administrative/clerical capacity, preferably for a technical, infrastructure engineering, or construction firm
Background in clerical support, managing project documents, writing project correspondence, and using office equipment, including ordering project or office supplies
Demonstrates proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and presentation software is required
Preferred
An active Notary Public is a plus (not required)
Benefits
Medical
Dental
Vision
Paid time off
Employee Stock Ownership Plan (ESOP)
401(k)
Life insurance
Flexible work schedules
Holidays
Company
ParsonsKellogg
ParsonsKellogg has stood apart in the $20 billion promotional products industry.
51-200 employees
Funding
Current Stage
Growth StageRecent News
Providence Business News
2025-08-05
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