AscellaHealth · 11 hours ago
Administrative Assistant
Berwyn, PA
Full-time
Onsite
Senior Level
5+ years expAscellaHealth is a global Specialty Pharmaceutical and Healthcare services organization dedicated to improving health outcomes for patients. They are seeking an Administrative Assistant to provide comprehensive administrative support to the C-Suite and Executive Leadership Team, ensuring efficient office operations.
Health CareHospital
Responsibilities
Provide proactive administrative support to assigned executive(s), adapting work style to meet the needs of each leader
Provide backup support/coverage for other administrative team members when needed
Maintain calendars for assigned executive(s), including resolving scheduling conflicts, prioritizing calendar events, and communicating urgent requests or changes to the appropriate parties
Advise assigned executive(s) of their daily schedule and work closely with them to ensure effective and timely follow-up
Schedule and coordinate meetings and appointments for assigned executive(s)
Prepare agendas for meetings and record, compile, transcribe, and distribute minutes of meetings as requested
Coordinate travel arrangements (providing scheduling options), including air, hotel, and car rental reservations, for the assigned executive(s)
Track deliveries, deadlines, and action items and follow up as needed to ensure timely delivery and readiness for meetings
Perform general clerical duties, including photocopying, faxing, scanning, and mailing
Prepare, modify, and distribute email and other correspondence, including reports, memos, forms, and faxes as requested
Create and modify PowerPoint, Word, and Excel documents as requested
Maintain an electronic and hard copy filing system and retrieve documents quickly and efficiently upon request
Perform other miscellaneous office, administrative, and sales support tasks as needed or directed
Participate as a member of the administrative team by planning, organizing, and executing office events led by the culture committee
Perform other related duties as assigned or necessary; remaining flexible and adaptable in work schedules and assignments as defined by departmental and organizational needs
Qualification
Required
Excellent interpersonal, communication, and presentation skills with the ability to build and maintain productive relationships across internal stakeholders and external vendor partners
Displaying a friendly, professional demeanor, problem-solving proactively, staying organized, and addressing urgent matters swiftly, efficiently, and with grace
Relentless attention to detail, and the ability to be a creative self-starter and team player
Strong business skills and demonstrated ability to build solid working relationships with teammates, business leaders, and stakeholders while exhibiting genuine care
Transparent and persuasive communication and presentation skills
Ability to thrive in an environment with constantly changing and potentially competing priorities
Ability to think and act independently, formulate, and support new ideas, champion new initiatives within and beyond the scope of own responsibilities
A high school diploma or equivalent is required. A college degree, or equivalent, is preferred but not necessary
Minimum of 5 years of experience as an Administrative Assistant or similar title, role, or capacity
Very proficient in Microsoft Office Suite, specifically Excel, Word, PowerPoint, and Outlook
Ability to thrive in a fast-paced environment with constantly changing priorities
Excellent analytical skills and the ability to provide solutions to complex problems
Excellent written and verbal communication skills, as well as interpersonal skills, are required
Preferred
Healthcare experience is a plus
Experience with Concur Travel & Expense and SharePoint are a plus
Company
AscellaHealth
AscellaHealth excels in specialized pharmaceutical and healthcare services globally.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Dea Belazi
CEO & Co-founder
Recent News
Company data provided by crunchbase