NEOGOV · 12 hours ago
Executive Administrative Assistant II - Department of Econmic Development
Prince Frederick, MD
Full-time
Hybrid
Senior Level
$64K/yr - $73K/yr
5+ years expNEOGOV is seeking an Executive Administrative Assistant II for the Calvert County Government's Department of Economic Development. This position provides high-level administrative and operational support to ensure efficient coordination of daily activities and programs that advance the county’s economic growth.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Provides administrative and operational support to department leadership
Coordinates budget preparation, analysis, and financial tracking
Manages departmental records, correspondence, memos, and reports
Assists with contract preparation, review, and tracking
Helps to coordinate meetings, forums, and special events
Supports outreach and collaboration with economic development partners and county departments
Develops and/or prepares the annual budget or major portions for the department
Oversees basic research for financial reports or budgets
Makes recommendations or decisions as appropriate and relevant to the needs of the department or administrator
Performs budget analysis to include financial projections for required funding
Provides work and may provide functional direction of clerical staff in the department
Works on various County Tracking systems
Coordinates multiple functions often of a technical or technology related nature in support of a department or affecting overall County operations
Maintains ample supplies for the operation to include postage, equipment such as copiers
Participates in and initiates actions regarding hiring, transfer, promotions, payroll, leave, performance and other personnel actions
Assists with supervisor’s schedule and maintains supervisor’s calendar; makes appointments, sets up meetings, makes room reservations and other arrangements as needed
Composes correspondence, memoranda and reports in response to recurring inquiries and as deemed appropriate
Keeps supervisor and unit staff informed of matters; initiates inquiries of County offices and other organizations to obtain information; researches files and records and compiles data for supervisor’s review; prepares memos, notes, maintains calendar and reports for supervisor
Processes on behalf of the office administrative actions such as budget, fiscal, payroll, personnel, purchasing actions: prepares and follows up on actions to ensure proper completion and takes necessary steps to resolve problems or expedite actions
Acts as county liaison with landlords and tenants
Prepares rental invoices and collects rental payments
Communicates throughout the County and with external entities to arrange schedules, meetings and relay or obtain information, or pass on instructions; maintains liaison with and informs other parties of matters requiring their attention; speaks for supervisor on matters on which supervisor’s views are known, or as otherwise authorized
Ensures compliance with established policies and procedures regarding office services, County protocols, and administrative requirements; advises staff and others regarding such requirements and maintains official policy and guidance files for the office
Receives and examines data regarding substantive operations of the unit for accuracy and initiates follow up steps to clear up discrepancies, notify parties of changes in procedures or requirements, instruct others in procedures and ensures that the data is accurate and acceptable for use; maintains databases and data files containing such data, managing such information to provide information to unit management and to generate reports
Receives and assists visitors to the office; queries visitors and directs them to appropriate staff or offices; answers substantive questions regarding office/department operations for the purpose of facilitating the use of services
Assists the public, clientele, and others in accessing and making use of department services by advising them regarding their needs and services provided
Receives, screens, and refers telephone calls; queries callers and transfers or refers calls to appropriate staff or other offices; answers technical or substantive questions regarding office/department operations
Receives, screens and routes mail, telephone calls and directs items to other staff or County offices as appropriate
Processes information by keying data into computer databases and other computerized record systems; codes and verifies data; updates, edits and corrects data files; produces computer printouts
Maintains manual and/or automated financial, accounting, personnel and other administrative and management files and records; ensures confidentiality of files and records and uses discretion in controlling access to and release of information
Produces a variety of Word processed documents such as letters, memoranda, and reports; proofs and edits materials for accuracy of grammar, spelling, punctuation and format and makes corrections; ensures adherence to established style guides and formats
Supervises staff
Delegate work and provide direction and supervision of the County Switchboard operation
Performs related work as required
Qualification
Required
Associate's degree in accounting principles and practices or related field
Five years of progressively responsible general office, administrative support, and office management experience
Benefits
15 days of sick leave
10 days of annual leave
5 days of personal leave
13 paid holidays *14 in an election year*
Defined Contribution Plan
457(b) Deferred Compensation Plan
Medical, dental, and vision coverage
Flexible spending accounts
Up to 80% tuition reimbursement
Gym membership discounts
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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