Boeing · 3 hours ago
Executive Office Administrator
USA - Seattle, WA
Full-time
Onsite
Entry, Mid Level
$77K/yr - $105K/yr
2+ years expThe Boeing Company is seeking a highly organized and proactive Executive Office Administrator to support their Vice President, State Advocacy Global Engagement in Seattle, WA. The role involves managing communication, coordinating travel and meetings, and ensuring efficient use of time and resources for executive-level personnel.
AerospaceIndustrial
No H1B
U.S. Citizen Only
Responsibilities
Time Management: Prioritize and schedule management-level employee time and availability for efficient use of time
Communication Handling: Process incoming and outgoing communication and correspondence to ensure proper dissemination of information
Calendar Management: Create and maintain group calendars and meeting notices for the vice president
Travel Coordination: Coordinate and process domestic and international business travel arrangements, monitor designated business traveler's logistics
Expense Reporting: Generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement, verifying payments to corporate credit cards
Data Compilation: Collect and compile data to provide visibility of status for traveler's review and/or signature
Document Management: Create, edit, and maintain electronic and written communication such as memos, announcements, reports, presentations, meeting minutes, and notes utilizing Microsoft Word, PowerPoint, Excel, and SharePoint
Information Tracking: Track and maintain information related to department and business operations
Verbal Communication: Verbally communicate a wide variety of information to multiple audiences
Conference Room Management: Track and maintain designated conference room schedules for availability and efficient use of resources, as well as coordinate logistics for meetings
Office Supply Management: Order and maintain office supplies, distribution lists, and Boeing files and applications
Event Support: Support logistics for executive-level internal and external events
Mentorship: Provide guidance for less experienced employees
Independent Work: Work under limited supervision to achieve departmental goals
Qualification
Required
2+ years of experience providing office administrator support to a senior or higher-level manager
2+ years of experience making domestic and/or international travel arrangements and generating expense reports
2+ years of experience supporting calendars, travel and meeting for higher level management
3+ years of experience composing and editing documents in Microsoft Word, Excel, Outlook and PowerPoint
Team player, able to work in collaborative environment
Preferred
5+ years of experience with maintaining calendars and executive relationships
3+ years of experience converting data into a presentation
3+ years of experience in a role which required strong interpersonal and communication skills
Experience as an Office Administrator supporting a Vice President
Experience managing and organizing multiple deliverables and deadlines with minimal direction
Benefits
Health insurance
Flexible spending accounts
Health savings accounts
Retirement savings plans
Life and disability insurance programs
Programs that provide for both paid and unpaid time away from work
Company
Boeing
Boeing offers commercial, defense airplanes, space, security systems, and global services.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
CJ Nothum
CEO & Executive Communications, Senior Manager
Colton Engelke
CEO and Executive Communications
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