University of San Francisco · 14 hours ago
Assistant Director for Events, Operations, and Administration
USF Hilltop Campus
Full-time
Onsite
Mid, Senior Level
$70K/yr - $100K/yrThe University of San Francisco is seeking an Assistant Director for Events, Operations, and Administration to provide comprehensive administrative support to the Division I Athletics Department. This role involves planning, coordinating, and executing athletic events and operational functions, requiring strong organizational skills and attention to detail.
EducationHigher EducationUniversities
Responsibilities
Co-manage the planning, coordination, and execution of all home athletic events
Serve as event manager for assigned sports, ensuring smooth game-day operations
Co-manage event staffing, including student workers, volunteers, and part-time staff
Lead event setup, breakdown, and post-event evaluations
Co-manage scheduling and coordination of athletic facilities for practices, competitions, and special events
Partner and collaborate with facilities, campus services, and external vendors to ensure operational readiness
Support facility operations, safety procedures, and emergency action plans
Assist with equipment, signage, and operational needs for athletic events
Ensure events are conducted in accordance with NCAA, conference, and institutional policies
Coordinate with officials, visiting teams, campus security, and medical staff
Assist with credentialing, event access control, and crowd management
Support ticketing, marketing, and external relations efforts as needed
Manage the implementation of NCAA compliance documentation, forms, and record-keeping to include recruiting visits to ensure the forms are received on time and completed properly
Maintain accurate team rosters, schedules, and departmental records
Track recruiting logs, eligibility paperwork, and student-athlete documentation
Ensure confidentiality and compliance with NCAA, conference, and institutional policies
Coordinate with compliance, academic services, and finance offices as needed
Provide daily administrative support to senior athletics administrators in their endeavors to serve coaches, student-athletes and Dons Athletics stakeholders
Manage calendars, schedule meetings, and coordinate internal and external communications including monitoring of the usfdonsathletics@usfca.edu email
Prepare correspondence, reports, presentations, and meeting materials
Serve as a primary point of contact for visitors, vendors, and campus partners
Maintain office files, electronic records, and supplies
Coordinate onboarding and supervision of student workers
Support department-wide initiatives, special projects, and events
Provide general administrative support across the athletics department
Assist in hiring, training, and supervising event
Other duties as assigned
Qualification
Required
Regular interaction with student-athletes, coaches, administrators, officials, and campus partners
Attention to detail and operational efficiency
Strong interpersonal and leadership skills
Ability to prioritize competing demands
Professionalism and adaptability
Commitment to student-athlete welfare and institutional values
Company
University of San Francisco
University of San Francisco is a private Jesuit university that offers higher education programs and courses.
Founded in 1855
1001-5000 employees
H1B Sponsorship
University of San Francisco has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (8)
2024 (4)
2023 (11)
2022 (9)
2021 (4)
2020 (10)
Funding
Current Stage
Late StageLeadership Team
Eileen Chia Ching Fung
Provost and Vice President of Academic Affairs
Recent News
24-7 Press Release Newswire
2025-10-09
2025-10-05
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