New York State Department of Labor · 21 hours ago
Administrative Assistant 1/Trainee 1/2 - Albany (NY HELPS)
Albany, NY
Full-time
Hybrid
New Grad, Entry Level
$40K/yr - $58K/yr
0+ years expThe New York State Department of Labor is seeking an Administrative Assistant to provide administrative office support in the Worker Protection Admin Unit. The role involves managing office supplies, handling equipment requests, maintaining office calendars, and ensuring confidentiality of records.
ConsultingGovernment
Responsibilities
Ensure office supplies are ordered as necessary
Submit SFS requests for office equipment or supplies
Ensure safety & enforcement equipment including jackets, hard hats, vests, etc. are secure and inventoried on SharePoint
Open mail and distribute to the appropriate staff
Request repairs for any office equipment
Ensure confidentiality of all areas and records
Maintain office calendars for WP equipment (Drones, tablecloths, etc.)
Maintain office outlook mailboxes (WPA, Enforcement, Drone) and directing the email to the appropriate person for answer as well as maintaining the mailbox filing
Mail equipment to staff
Copying, Scanning, Stapling, Filing in Folders material for training, events and meetings
Complete all mandatory training as required
Receiving and maintaining requests for use of UAS by WP divisions
Ensure UAS are secure in office when not in use
Distribute drones to pilots and ensure all accessories are included and in good working condition
Complete drone checklists
Maintain spreadsheets for JTF and PI requests
Special assignments from Deputy Commissioner/Associate Commissioner, WP Project Coordinator, Admin Specialist 2 or 1
Qualification
Required
Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration
One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration
Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration
Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience
A valid license to operate a motor vehicle in New York State and have a motor vehicle or otherwise demonstrate their capacity to meet the transportation needs of the position
Current Department of Labor employees only, with at least one year of permanent, contingent-permanent, or 55b/c service in an Administrative Assistant 1/Trainee 1/2
One year of permanent or contingent-permanent as a Grade 6 or higher determined to be similar by Civil Service
Preferred
Ability to initiate and maintain relationships across a diverse set of stakeholders
Knowledge in processing SFS requisitions, and travel expense reports on Statewide Financial System (SFS)
Benefits
13 paid holidays, 5 personal days, and a minimum of 13 vacation days per year
Paid sick leave (CSEA and PEF employees- 13 days; M/C employees- 8 days plus free enrollment into the Income Protection Program for short-term and long-term disability coverage)
Choice of several affordable and competitive health insurance plans
Dental and vision insurance plans at no additional cost
Membership in the NYS Employee’s Retirement System
NYS Deferred Compensation Investment Plan
Eligibility to apply for Public Service Loan Forgiveness (PSLF) (full-time employees)
Eligibility to apply for tuition reimbursement for qualifying employees and courses
Paid Parental Leave
Company
New York State Department of Labor
The New York State Department of Labor (DOL or NYSDOL) is the department of the New York state government that enforces labor law.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Thilden Carr
Chief Technology Officer
William Augustine
Chief Information Security Officer
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