Washington University in St. Louis · 21 hours ago
Project Manager, Graduate Education and Strategic Initiatives (Hybrid) - Provost Office - Institutional Development
St Louis, MO
Full-time
Hybrid
Mid Level
$58K/yr - $100K/yr
3+ years expWashington University in St. Louis is seeking a Project Manager to provide high-level administrative and operational support for the Graduate Education program and the Doctoral Council. The role involves managing key governance processes, overseeing academic program reviews, and facilitating communication among schools and departments to ensure effective execution of graduate education policies and initiatives.
E-LearningEBooksEducationHigher Education
Responsibilities
Coordinates all aspects of Doctoral Council (DC) meetings, including scheduling, agenda development, preparation of presentation materials, and distribution of relevant documents
Records and maintains accurate meeting minutes and ensures follow‑up on action items
Supports recruitment and onboarding of new DC members
Manages meeting logistics such as organizing catering arrangements, facilitating guest speaker invitations, and liaising with campus partners
Oversees the regular review cycle for PhD programs, ensuring timely communication, documentation, and adherence to established processes
Implements process improvements, informed by recent evaluations and stakeholder feedback
Assigns review committees and coordinates the solicitation, engagement, and payment of external reviewers
Collaborates with Vice Deans and Deans on program selection, review outcomes, and follow‑up actions
Conducts orientations for programs entering the review cycle and provides ongoing guidance throughout the process
Reviews written program reports for completeness and consistency
Manages survey distribution and develops faculty survey reports
Generates standardized metric data to support and inform program evaluation and guide decision‑making processes
Schedules academic program review 'Action Plan' meetings between reviewers and program leadership, following the conclusion of the academic program review process. Develops procedures for delivering updates to the Doctoral Council about improvements based on 'Action Plans' from previously reviewed programs
Manages internal and external enquiries related to Graduate Education
Provides research, analysis, and related support for graduate education policy issues
Contributes to drafting policy updates, communications, and guidance documents
Serves as a central point of contact for graduate education questions and issues across the university
Maintains VPGE website sections contain accurate and current information
Collaborates on Bulletin updates for pages related to the VPGE
Serves as the primary liaison for questions, issues, and other concerns regarding the core academic requirements of the PhD experience, as stated in the Bulletin
Collaborates on Bulletin updates for pages related to the PhD Academic Requirements
Serves as the key point of contact for questions related to the guardrails and administrative guidelines to support the Mentored Experience Requirement (MER). Champions recommendations for the change to the MER guardrails, administrative processing, and other operational steps
Liaises with the school academic operations staff as needed to gather feedback and input on potential policy or requirement changes
Other duties as assigned
Qualification
Required
Bachelor's degree
Relevant Experience (3 Years)
Preferred
Analytical Thinking
Computer Literacy
Conducting Assessments
Confidentiality
Creating Action Plans
Detail-Oriented
Effective Written Communication
Interpersonal Relationship Management
Microsoft Office
Presentation Development
Problem Solving
Program Evaluations
Program Reviews
Qualitative Analysis
Quantitative Analysis
Relationship Building
Resourcefulness
Self Motivation
Teamwork
Verbal Communications
Working Independently
Benefits
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
We offer 4 weeks of caregiver leave to bond with your new child.
Family care resources are also available for your continued childcare needs.
Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
Company
Washington University in St. Louis
Washington University’s mission is to discover and disseminate knowledge, and protect the freedom of inquiry through research and teaching.
10001+ employees
H1B Sponsorship
Washington University in St. Louis has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (22)
2024 (34)
2023 (39)
2022 (17)
2021 (7)
2020 (20)
Funding
Current Stage
Late StageTotal Funding
$24.6MKey Investors
National Institute of Allergy and Infectious DiseasesAmerican Academy of Orthopaedic SurgeonsJim McKelvey
2024-09-13Grant
2023-12-01Grant· $0M
2019-01-31Grant
Leadership Team
Jessie Minton
Vice Chancellor for Technology and Chief Information Officer
Keisha Mabry
Entrepreneur in Residence
Recent News
2026-01-16
bloomberglaw.com
2025-10-25
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