NYS Office of Temporary & Disability Assistance · 6 hours ago
Administrative Specialist 1 (NY HELPS)
Albany, NY
Full-time
Hybrid
Mid, Senior Level
6+ years expThe NYS Office of Temporary & Disability Assistance is seeking an Administrative Specialist 1 to support the daily operations of the Division and supervise the administrative support team. The role includes handling office operations, overseeing personnel-related assignments, and ensuring compliance with agency requirements.
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No H1B
Responsibilities
Support Division of Child Support Services Assistant Deputy Commissioner
Handle day-to-day office operations with focus on efficiency and time management
Support personnel related assignments (e.g., telecommuting workplans, hiring freeze waivers, recruitment, personnel systems transactions, onboarding) and deadlines
Oversees purchases and travel reimbursements and reconciliations via the Statewide Financial System (SFS)
Oversees administrative support team assignments such as scheduling of meetings, assistance with phone inquiries, ordering office supplies, distributing incoming correspondence, tracking Division assignments, and evaluating priorities
Ensure Division documents comply with Agency branding and accessibility requirements
Serve as Division training coordinator
Oversees Division SharePoint site
Participate in a variety of projects and time-sensitive assignments
Communicate effectively, both orally and in writing; and
Perform other administrative duties as assigned
Qualification
Required
Six years of experience performing or overseeing budget, human resources, and business services activities for an organization or program
An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience
Eligible for a lateral transfer or eligible for transfer under Section 70.1 or 52.6 of the Civil Service Law by having one year of permanent competitive service in an appropriate title
Candidates must be legally authorized to work in the United States
Candidates will not be required to pay the fees associated with mandatory fingerprinting
Your resume must indicate how you meet the minimum qualifications for this position
Preferred
Candidates with 55b/c eligibility are encouraged to apply
Information about the 55b/c program can be found here: https://www.cs.ny.gov/rp55/
Information regarding transfer eligibility is available on the Civil Service Career Mobility Office website at https://careermobilityoffice.cs.ny.gov/cmo/gotit/
Benefits
Telecommuting up to 50% may be available in accordance with The Office of Temporary and Disability Assistance policy and can be discussed during the interview.
Candidates will not be required to pay the fees associated with mandatory fingerprinting.
Company
NYS Office of Temporary & Disability Assistance
The Office of Temporary and Disability Assistance (OTDA) is responsible for supervising programs that provide assistance and support to eligible families and individuals.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase