Madison Area Technical College · 15 hours ago
Program Associate
Madison, WI
Full-time
Hybrid
Entry, Mid Level
$25/hr - $29/hr
2+ years expMadison Area Technical College is seeking a highly organized and collaborative Program Associate to provide advanced administrative and program coordination support for the School of Health Sciences. This role plays a critical part in supporting healthcare programs and ensuring compliance with clinical education requirements.
CommunitiesHigher EducationUniversities
No H1B
Responsibilities
Coordinate program clinical processes by managing timelines, tracking requirements, maintaining accurate records, and ensuring compliance with institutional, accreditation, and clinical partner expectations
Serve as a primary administrative contact for assigned Health Sciences programs by supporting communication with clinical affiliates, faculty, staff, students, and external partners
Maintain and monitor clinical affiliation agreements, compliance documentation, student clinical requirements and related documentation to support reporting, planning, and audits
Provide specialized scheduling, onboarding, compliance monitoring, and logistical support for clinical education and apprenticeship activities
Develop, maintain, and update procedural documentation, templates, training materials, and reference resources to standardize processes for programs
Support coordination of meetings, orientations, trainings, and events related to clinical education and partnerships
Serve as Department Buyer for the School of Health Sciences, supporting purchasing, tracking, and reconciliation in alignment with college policies
Provide backup coverage for School of Health Sciences emails, phones, and front-office operations as needed
Qualification
Required
Experience providing administrative, program coordination, or operational support in a complex organizational environment
Demonstrated ability to manage multiple processes, maintain accuracy, meet deadlines, and work independently
Strong communication skills and the ability to collaborate effectively with internal and external stakeholders, contributing to a safe and inclusive learning and work environment
Proficiency with Microsoft Office products and experience with, or ability to quickly learn systems such as SharePoint, PeopleSoft, Workday, Brightspace, and myClinical Exchange
Ability to apply standardized procedures, policies and guidelines across administrative and academic functions
Ability to exercise independent judgment and effectively resolve problems
Associates degree or higher or equivalent combination of education and experience
2-4+ years of years relevant and progressive work experience
Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term
Preferred
Healthcare background or knowledge of health care programs preferred
Benefits
Vacation
Holidays
Health/vision/dental/life insurance options
Participation in the Wisconsin Retirement System (WRS)
Company
Madison Area Technical College
Madison Area Technical College is a school in Madison.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$1.2M2014-10-08Grant· $1.2M
Leadership Team
David Digiovanni
Chief Technology Officer
Laurie Grigg
CFO/Controller
Recent News
2025-03-05
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