Topographic, Co. · 4 hours ago
Project Administrator
Denver, CO
Full-time
Onsite
Mid, Senior Level
$70K/yr - $78K/yr
5+ years expTopographic, Co. is a company that provides civil survey project support, and they are seeking a Project Administrator to provide comprehensive administrative, financial, and project controls support to project teams. The role involves assisting project managers with project setup, cost tracking, documentation, and proposal coordination.
EnergyRenewable Energy
Responsibilities
Provide day-to-day general office support
Provide project coordination and administrative support to project managers and technical staff
Maintain organized electronic and hard-copy project files and documentation
Coordinate meetings, schedules, and internal communications
Handle confidential and proprietary information with discretion and professionalism
Assist with project setup, budgets, and cost codes
Track labor, expenses, and subcontractor costs against project budgets
Support timekeeping review, expense processing, and job cost reporting
Prepare invoices and billing in accordance with contract requirements
Track contract documents, amendments, and additional services
Support preparation and coordination of proposal submittals for public and private clients
Assist with RFQs and RFIs, including compiling required forms, resumes, and project information
Ensure proposals comply with agency and client requirements and deadlines
Maintain proposal templates, qualification materials, and project experience databases
Support compliance with public agency requirements, including CDOT standards and procedures
Track deliverables, approvals, and project milestones
Assist with quality control reviews of project and proposal documents
Maintain records related to contracts, insurance certificates, certifications, and project closeout
Qualification
Required
Associate's or Bachelor's degree in business administration, construction management, engineering support, or a related field (or equivalent experience)
5+ years of experience in project support, project coordination, project accounting, or project controls within the industry
Experience supporting civil engineering, transportation, or land surveying projects
Familiarity with CDOT projects, procurement processes, and documentation requirements preferred
Proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe
Strong organizational, analytical, and communication skills
Ability to manage multiple priorities and deadlines in a fast-paced environment
Must be authorized to work in the United States
Preferred
Experience with public agency contracts and on-call programs
Strong Excel and reporting capabilities
Proactive problem-solving mindset and attention to detail
Ability to work independently and collaboratively across teams
Company
Topographic, Co.
What began as a small company in the oilfields of Southern Oklahoma, today Topographic Land Surveyors stands as the industry leader in the fields of Surveying, Mapping, Engineering and GIS.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Brian Krafft, RPLS
Chief Executive Officer
Sage Earnest, R.P.L.S.
COO
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