The Aspen Institute · 22 hours ago
Administrative Associate
DC-Baltimore Area
Full-time
Hybrid
Mid Level
$25.50/hr - $25.50/hr
3+ years expThe Aspen Institute is a global nonprofit organization dedicated to fostering a just and equitable society. The Administrative Associate will provide essential support to the Executive Director and Co-Chairs, ensuring smooth operational efficiency and effectiveness within the organization.
Non-profit Organization Management
Responsibilities
Work directly with the Executive Director and Co-Chairs to support all aspects of their portfolios. This includes maintaining an overview of different, fast-paced workstreams to accurately track multiple details and situate information about projects, and stakeholders
Maintain calendars, including scheduling meetings, appointments, speaking engagements, and travel arrangements
Organize and support all aspects of meetings, including gathering documents, in-person and/or virtual meeting logistics, and taking minutes as requested. Assist with the review of presentations and reports as requested
Suggest priority of matters requiring senior leaders’ attention; redirect matters to colleagues or handle personally, as appropriate. Keep senior leaders advised of time-sensitive and priority issues to ensure appropriate follow-up
Communicate effectively and professionally with internal and external stakeholders by drafting, reviewing, and sending approved correspondence and other materials
Routinely perform a variety of support duties including preparing, reconciling, and submitting expense reports and maintaining accurate records and data entry
Hold confidential information with respect and professionalism
Helping to lead the team onsite with day to day event support in connection with our annual August convening in Aspen, with clear timelines, deliverables and communication
Working in close collaboration with the Aspen Meadows events team to ensure smooth preparation and logistics
Other duties as assigned
Qualification
Required
3+ years of professional experience, including relevant experience doing administrative and clerical tasks
Bachelor's degree required
Excellent time management and execution skills, ability to plan, organize, and follow through, and soliciting and incorporating feedback
Demonstrated ability to manage a complex to do list, multi-task, and adapt to incorporate new information while meeting deadlines
Strong communication and writing skills
Strong analytical skills and the ability to prioritize, anticipate potential roadblocks, and plan ahead
Entrepreneurial acumen and drive, and ability to adapt to changing priorities
Ability to maintain an overview and understanding of different, fast-paced workstreams without losing track of details
Able to maintain absolute confidentiality and discretion
Preferred
Experience with enterprise systems for file management, credit card and expense processing (e.g., SAP Concur, Tipalti), and customer relationship management (e.g., Salesforce) is a plus
Company
The Aspen Institute
Our Purpose: We ignite human potential to build understanding and create new possibilities for a better world.
Founded in 2023Washington, District of Columbia, USA
201-500 employees
H1B Sponsorship
The Aspen Institute has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (3)
2023 (4)
2022 (2)
Funding
Current Stage
Growth StageLeadership Team
Dan Porterfield
President and CEO
David Milestone
Co-Founder and Board Chair, AMP Health
Recent News
Competency-Based Education Network
2025-09-12
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