Administrative Assistant I jobs in United States
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University of Southern California · 5 hours ago

Administrative Assistant I

positionLos Angeles, CA - Health Sciences Campus
timeFull-time
remoteHybrid
seniorityEntry Level
money$23.89/hr - $25/hr
date2+ years exp

USC University of Southern California is committed to improving health and quality of life through education and research. They are seeking a full-time Administrative Assistant I to provide comprehensive administrative and clerical support to the Department of Surgery, ensuring smooth daily operations and effective coordination for faculty and staff.

EducationHigher EducationUniversities
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Growth Opportunities
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H1B Sponsor Likelynote

Responsibilities

Provides general administrative support
Maintains calendars, schedules meetings, and coordinates logistics including conference rooms, equipment, and refreshments
Attends meetings as assigned, records minutes, and prepares materials for distribution
Maintains organized electronic and physical filing systems
Maintains call schedule database via online apps
Supports day-to-day office operations, including ordering supplies, tracking inventory, and submitting service or facilities requests
Performs routine clerical duties such as photocopying, scanning, filing, mailing, and handling deliveries
Assists with basic data gathering, tracking, and recordkeeping related to departmental operations and budgets
Creates and maintains simple spreadsheets, logs, charts, and databases
Serves as a primary point of contact for faculty, staff, students, and visitors
Answers phones, routes inquiries, researches information, and responds to requests in a timely and professional manner
Provides general information related to departmental procedures and university policies, escalating issues as appropriate
Assists with coordination of meetings, interviews, orientations, and departmental events
Helps prepare agendas and materials and ensures smooth execution of events
Provides administrative support for special projects as assigned
Performs other duties as assigned

Qualification

Administrative supportOrganizational skillsCommunication skillsCustomer serviceMulti-taskingDependableReliableDiplomacyHonestyTeam-oriented attitudeIntegrity

Required

Strong work ethic; dependable and reliable
Experience in a complex medical or academic development setting encouraged
Excellent communication skills – both written and verbal
Comfortable interfacing with highest level of university leadership and university supporters/volunteers
Demonstrated affinity for diplomacy and the ability to cultivate and maintain relationships at all levels
Practices a high level of integrity and honesty in maintaining confidentiality
Ability to multi-task effectively and demonstrate strong organizational skills
Sound judgment and decision making
A cooperative and team-oriented attitude
Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education
Minimum Experience: 2 years
Minimum Field of Expertise: Secretarial or specialized clerical and administrative experience

Preferred

Bachelor's degree with administrative support experience, preferably supporting leadership
Experience working in an academic, research, or healthcare setting

Company

University of Southern California

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University of Southern California is a private research university offering opportunities for interdisciplinary study and collaboration.
dateFounded in 1880
location
Los Angeles, California, USA
people-size10001+ employees
web-link
http://www.usc.edu

H1B Sponsorship

University of Southern California has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (253)
2024 (239)
2023 (172)
2022 (207)
2021 (182)
2020 (195)

Funding

Current Stage
Late Stage
Total Funding
$19.64M
Key Investors
Patient-Centered Outcomes Research InstituteCalifornia Institute for Regenerative MedicineCDA Foundation
2025-02-04Grant· $10.8M
2025-01-30Grant· $5.93M
2024-07-30Grant

Leadership Team

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David A Barnhart
Director, USC Space Engineering Research Center
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H
Hossein Pourmand
Assistant Vice President, Research Initiatives, University Advancement
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