Segal · 2 hours ago
Administrative Assistant
Boston, MA
Full-time
Onsite
Mid, Senior Level
$50K/yr - $65K/yr
5+ years expSegal is a leading North American employee benefit, human resources, and investment management consulting firm with over 80 years of history. They are seeking an Administrative Assistant to provide vital administrative and client project support, ensuring high-quality deliverables and effective collaboration with colleagues and clients.
AdviceConsultingHuman Resources
Responsibilities
Preparing comprehensive, high-quality, error-free, and visually presentable documents (letters, memorandums, proposals, minutes, and other correspondence), as well as proofreading and editing
Preparing reports and other confidential and non-confidential correspondence as requested for supervisory review; producing and distributing information and correspondence to unit/department members, vendors, clients, and prospects as directed
Reviewing reports and other materials to ensure the final product is free from spelling, grammar, formatting, or style errors
Providing onsite office support, including answering phones, assisting with filing, covering for absentees, managing the reception desk, greeting onsite guests, and producing client deliverables
Scheduling internal and external meetings; providing logistical assistance, including making travel arrangements using company tools or agents, conducting internet research on fares and schedules, coordinating with vendors and suppliers, and arranging meeting spaces and catering
Managing the billing system, coordinating the pre-bill process, drafting billing letters, and ensuring delivery to clients
Assisting with research and data entry of client information, performing administrative responsibilities for local staff, maintaining databases, researching and gathering information, and supporting internal and external applications as needed
Contributing to the development of peer staff members by providing technical coaching or mentoring to newer administrative staff when requested, and performing peer reviews of work completed by other administrative assistants
Documenting and updating own work processes to guide others during incumbent absences
Recognizing and appropriately handling sensitive situations involving critical, confidential matters, exercising good judgment in escalating such matters, and demonstrating independent thinking by proactively contributing to task and objective completion under minimal supervision, while addressing priority conflicts if necessary
Qualification
Required
The candidate for this position requires a high school diploma - an undergraduate degree or some college experience is preferred plus 5+ years providing executive level administrative assistance required
Ability to function independently and to work effectively in a fast-paced environment, juggle multiple competing interests at once under minimal supervision, prioritize projects and deliverables, anticipate and overcome barriers to completing projects and meeting other agreed upon deliverables in a high quality and on-time manner
Ability to handle sensitive/confidential materials and situations
Ability to coordinate meetings, training workshops, conference calls and web casts, and other client events (may include travel on occasion to assist at meetings)
Must demonstrate effective communication skills (listening, written, verbal)
The qualifying candidate must be dependable and demonstrate punctuality and good attendance
This position requires critical and analytical, sometimes creative, thinking technical and proficiency with all Microsoft Office 365 programs (e.g., Word, Outlook, Excel, PowerPoint). Expert in Word and PowerPoint preferred
Willingness to learn new software and technology as needed
In addition, candidate must also have the ability to use and navigate the Internet for research purposes and have experience working with database and project management applications
Preferred
an undergraduate degree or some college experience is preferred
Expert in Word and PowerPoint preferred
Benefits
Non-contributory defined benefit pension plan
Matching and discretionary contributions to a 401(k) profit sharing plan
Medical and prescription benefits including contributions to a health savings account for eligible employees
Dental benefits
Life insurance
Disability insurance
Employee Assistance Program
Wellness benefit reimbursements and rewards
Professional credential and tuition reimbursement
Comprehensive paid time off including holidays, vacation days, sick leave, paid family leave and sabbaticals
Company
Segal
Segal provides a variety of consulting services for businesses and health.
1001-5000 employees
H1B Sponsorship
Segal has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2023 (1)
Funding
Current Stage
Late StageLeadership Team
John DeMairo
President and Chief Executive Officer
Sadhna Paralkar
SVP, National Medical Director
Recent News
2026-01-06
2025-06-05
Company data provided by crunchbase