Brown and Caldwell · 17 hours ago
Program Administrator - environmental engineering
Seattle, WA
Full-time
Hybrid
Mid Level
$27.90/hr - $38.30/hrBrown and Caldwell is a leading environmental engineering firm, and they are seeking a Program Administrator to lead administrative functions for a large capital program in Seattle. The role involves coordinating meetings, managing document control, and supporting a multi-disciplined team to ensure efficient program delivery.
Construction
Responsibilities
This role will work closely with a large, external-facing project team, and the larger regional administrative team
When needed and as allowed by program needs, provide support/back-up to the existing Seattle office administrator
Support the internal administration of a large, multi-year capital program by working closely with a diverse set of internal and external team members
Internal and External Meeting Scheduling. This includes working with team members, client staff, and subcontractors to resolve schedule conflicts and schedule internal and external project meetings in a program outlook calendar, communicate agenda’s and verify attendance
Prepare for, attend, and document meetings by working with staff to prepare agendas, preparing meeting notes, identifying, and tracking action items, and communicating with team
Coordinate meeting logistics, facilities/conference rooms, coordinate food/drinks, and prepare materials for virtual and in-person meetings. This includes both preparation for these meetings and day-of support to facilitate efficient internal and external meetings
Coordinate travel and serve as a local liaison for remote project team members
Document Control. Submit and receive formal document submissions from the client and keep program deliverables log up to date. Similarly, support file management with the client by managing deliverable review and documentation on the client SharePoint Site
Coordinate Document Formatting and Compilation. Distribute documents to Editors for final formatting and compilation of client deliverables
Assist the program team in refining workflows/identifying areas of improvement or where efficiencies can be gained
Manage the SharePoint and MS Teams sites used for internal team collaboration including adding team members, addressing access issues, and regular maintenance and updates to information
Health and Safety. Coordinate with company health and safety team to track programs compliance with corporate health and safety requirements. Work with Project Managers to bring the program up to compliance as required
Partner and coordinate with project and program management team to provide additional support as needed
Onboard new team members, including new hires, by providing program-specific orientation. Work with program personnel and local administration to develop onboarding plans and conduct new hire orientations into the program
Some travel may be required for in-person attendance for large team meetings, workshops, and client needs
Qualification
Required
Collaborative, team-oriented with the ability to multi-task and prioritize workload
Proficient in MS Office suite (Excel, Word, PowerPoint, Outlook, Teams) knowledge with Bluebeam and; proficiency with internet applications
Detail-oriented individual with strong organizational skills, proactive mentality, and ability to follow directions
Strong time and task management skills; well-organized and detail oriented
Excellent written and verbal communication skills
Capable and able to use sound judgement and obtain accessible financial and other resources intelligently and efficiently
Adaptable to the evolving workflows and processes unique to this capital program
Ability to be resourceful in researching issues, solving problems, learning new tools/systems, and offering creative solutions
Preferred
Prior experience work in the architecture, engineering and construction (AEC) industry
Prior experience supporting large AEC projects or programs
Familiarity with working in templates
MS Project experience
PowerBI experience
SharePoint experience
Benefits
Medical
Dental
Vision
Short and long-term disability
Life insurance
An employee assistance program
Paid time off and parental leave
Paid holidays
401(k) retirement savings plan with employer match
Performance-based bonus eligibility
Employee referral bonuses
Tuition reimbursement
Pet insurance
Long-term care insurance
Company
Brown and Caldwell
Brown and Caldwell is the largest engineering consulting firm solely focused on the U.S. environmental sector.
Founded in 1947
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.65MKey Investors
Water Research Foundation
2025-01-09Grant· $0.65M
Leadership Team
Stuart Henshall
Chief Financial Officer
Euan Finlay
President and Chief Operating Officer
Recent News
MarketScreener
2025-12-26
2025-12-26
Company data provided by crunchbase