Etherio · 16 hours ago
Sr. Event Coordinator
Atlanta, GA
Contract
Hybrid
Mid, Senior Level
1+ years expEtherio is a company dedicated to creating meaningful partnerships and experiences for clients. The Senior Event Coordinator will manage various aspects of event planning, including client timelines, supplier research, and coordination of conference speakers to ensure successful events.
Event ManagementGuidesHospitality
Responsibilities
Develop proficiency with utilizing multiple registration systems, including Cvent
Develop client/meeting timeline with input from project lead
Maintain and report on timeline and action items
Set up, maintain and distribute client meeting conference call agendas and minutes/communications
Research and contact potential suppliers to support event(s)
Research and gather estimates for budget planning and development
Review contracts from suppliers and provide input to project lead
Collect and maintain board/VIP communications and travel arrangements
Manage special events hosted during meetings – i.e. dinners, special board meetings
Manage and coordinate conference speakers
Work with Exhibit/Sponsor manager on logistics and communications
Accurately enter and maintain data to ensure accuracy and consistency of information
Follow-up with registrants regarding outstanding payments pre- and post-event
Produce auditable results by processing credit card transactions and applying check payments accurately and efficiently
Provide reconciliation reports and work with Accounting Department to generate invoices
Maintain compliance with Payment Card Industry (PCI) policies and procedures
Assist with various areas of registration projects, including inventory management, badge printing, on-site preparation, reporting, and communication
Cross-train and assist as backup on an as needed basis for all registration clients
Other duties as assigned
Qualification
Required
Bachelor's degree and 1- 2 years of hospitality or meeting planning experience
1-2 years of customer service or meeting management related experience
Experience with data management or registration in Cvent, Stova (Aventri), or similar registration buildout platforms
Experience with Smartsheet
Strong organizational skills and ability to multi-task and prioritize
Positive attitude and self-motivated
Strong written and verbal communication and interpersonal skills
Ability to interact well with internal and external clients
Project management and leadership skills
Proficiency in Microsoft Office Suite
Ability to travel at least 25%
Requires flexibility in scheduling, such as the ability to work evenings and weekends to meet client, event, or company needs
Benefits
Medical, dental, vision, and more.
401(k) with matching.
Generous paid time off.
Flexible and hybrid work schedules.
Company
Etherio
Etherio provides meeting and event management services for various clients and associations.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Jalene Bermudez
President and Founder
Recent News
EIN Presswire
2025-05-04
EIN Presswire
2025-04-23
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