Virginia Tech · 12 hours ago
Administrative & Fiscal Assistant - City of Suffolk
Suffolk, VA
Full-time
Onsite
New Grad, Entry Level
$40K/yr - $50K/yrVirginia Tech is a comprehensive land-grant institution dedicated to knowledge, discovery, and creativity. This position works independently to provide excellent customer service and administrative support to unit faculty and staff, handling various fiscal and business functions.
EducationHigher EducationUniversities
Responsibilities
Providing excellent customer service and administrative support to unit faculty and staff
Address routine and nonroutine fiscal issues
Independently respond to requests for information or materials by phone, electronically, or in person
Preparing and processing purchasing, accounting, and travel reimbursements in various systems, such as but not limited to Banner
Oversee fixed assets and key control records
Maintain accurate timely expense reports, including preparation of monthly reconciliation of budget reports for the unit
Ability to work both independently and collaboratively
Serve as Continuity of Operations Plan (COOP) coordinator
Complete special projects and other duties as assigned
Assist unit offices with managing grant related paperwork and logistics
Assist with writing, editing and disseminating communication documents and posts
Qualification
Required
Training/experience in performing tasks that support the operation of a professional office environment
Demonstrated computer skills in word processing applications, database management, electronic spreadsheets, e-mail and the internet
Strong communication and interpersonal skills
Ability to prioritize and manage time effectively for prioritizing multiple tasks
Experience performing technical duties such as reviewing and processing procurement transactions
Ability to perform monthly reconciliations
Ability to process accounts receivable and payable transactions with accuracy to comply with university policy, state and federal regulations
Preferred
Previous administrative support experience
Demonstrated experience maintaining accounts and personnel records
Ability to comply with policies and procedures with little supervision
Strong knowledge of accounting principles
Experience with Excel databases, Banner, Quicken, and an understanding of Commonwealth of Virginia policies and Generally Accepted Accounting Principles (GAAP)
Experience with grant management
Experience in a Cooperative Extension, college, or university setting
BS degree in an applicable discipline
Company
Virginia Tech
Virginia Tech is a public research university that offers a range of academic programs and conducts research across various fields.
Founded in 1872
5001-10000 employees
H1B Sponsorship
Virginia Tech has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (254)
2024 (146)
2023 (124)
2022 (196)
2021 (92)
2020 (81)
Funding
Current Stage
Late StageTotal Funding
$24.09MKey Investors
Virginia Innovation Partnership CorporationNational Institute of Food and AgricultureAppalachian Regional Commission
2025-01-16Grant
2024-06-26Grant· $0.59M
2024-02-15Grant· $0.45M
Leadership Team
S
Steven McKnight
Vice President for Strategic Alliances
David Raymond
Associate Vice President for Security and Identity
Recent News
The Morning Call
2026-01-22
2026-01-06
Company data provided by crunchbase