Vaco by Highspring · 5 hours ago
Document Services Coordinator - Onsite Birmingham, AL
Homewood, AL
Full-time
Onsite
New Grad, Entry Level
$42K/yr - $48K/yrVaco by Highspring is seeking a detail-oriented and dependable Document Services Coordinator to support daily document and mail operations. The role involves high-volume scanning, printing, mail processing, and document handling tasks that support multiple departments.
Staffing & Recruiting
Hiring Manager
Sarah Savage
Responsibilities
Operate high-volume scanners, copiers, and production printers
Process, scan, index, and organize physical and digital documents
Perform quality checks to ensure document accuracy and legibility
Handle incoming and outgoing mail and packages
Sort, distribute, and track mail and internal document deliveries
Prepare large print and copy jobs according to specifications
Maintain document workflows and meet turnaround deadlines
Troubleshoot minor equipment issues and coordinate service when needed
Maintain organized records and follow document retention procedures
Support special document and distribution projects as assigned
Qualification
Required
Experience working in a mailroom, document services, or print/scan center environment OR hands-on experience operating large scanners and production printers
Familiarity with high-volume scanning and document imaging processes
Strong attention to detail and accuracy
Ability to manage repetitive tasks with consistency and quality
Basic computer skills and comfort learning document management systems
Ability to lift and move boxes/packages
Reliable attendance and ability to meet deadlines
Benefits
Discretionary bonuses
Medical, dental, and vision benefits
401(k) retirement plan
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase