Healthfirst · 21 hours ago
HR Administrative Assistant - Hybrid NY
New York, NY
Full-time
Hybrid
Entry Level
$59K/yr - $80K/yr
2+ years expHealthfirst is a healthcare organization seeking an HR Administrative Assistant to provide essential operational and organizational support to their Human Resources Team. This role involves managing core HR administrative functions, scheduling, document preparation, and event coordination, while maintaining professionalism and confidentiality.
Commercial InsuranceHealth CareHealth InsuranceInsurance
Responsibilities
Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for the HR Leadership Team, ensuring alignment, preparation, and timely follow-up; supports broader HR department operations and handles additional administrative responsibilities as needed
Provides support for and managing administrative tasks including but not limited to email messages, phone calls, calendar invites, travel arrangements and expense reports
Prepares agendas, meeting materials, presentations, and follow-ups for HR team meetings and cross-functional engagements
Coordinates document management and maintain HR files, spreadsheets, reports, and trackers with a high level of accuracy and confidentiality
Assists with communication drafting and distribution for HR announcements, updates, and employee-facing materials
Works closely with the HR Leadership Team and HR Centers of Excellence to ensure smooth administrative workflow
Provides support for vendor coordination, contract management, and invoice processing
Supports calendar and operating rhythms for the HR Leadership Team
Supports HR programs, initiatives, and events as needed; coordinates project timelines, status updates, and follow-ups as applicable to the administrative assistant role
Periodically traveling as needed
Performs all other duties as assigned by management
Qualification
Required
HS Diploma or GED from an accredited institution
Minimum of 2 years of experience supporting at least a director level in a corporate environment
Proven knowledge of Microsoft Office Suite including Outlook, Power Point, Excel and Word
Experience interacting with various organizational levels from a customer centric approach and effectively representing Senior Leadership
Experience in managing multiple calendars
Preferred
Bachelor's degree from an accredited institution
Working knowledge of the healthcare industry
Experience with Workday and Service Now
Experience working within Microsoft Excel spreadsheets which includes utilizing VLOOKUP's, updating/creating pivot tables
Experience with budget reports and/or variance reports
Benefits
Medical, dental and vision coverage
Incentive and recognition programs
Life insurance
401k contributions
Company
Healthfirst
Healthfirst is a health insurer providing medical, business, and health insurance services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Pat Wang
President and CEO
Recent News
2026-01-22
2025-10-10
Crain's New York Business
2025-09-23
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